November 9, 2016 — Regular Meeting

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REGULAR MEETING

November 9, 2016

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of Bills to be Paid in November

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Mike Myers Variance Ordinance #2016-13 – Liz Nohren
  2. Approval of Ordinance #2016-14 Amending Chapter 27 of the Revised Code Re: Possession of Cannabis and Paraphernalia – Liz Nohren
  3. Approval of Bill McKinney Variance Ordinance #2016-15 – Liz Nohren
  4. Approval of Cherad Golf Lease Extension – Liz Nohren
  5. Approval of Golf Course Simulator Lease – Liz Nohren
  6. Tax Levy Review – Liz Nohren
  7. Arthur J. Gallagher Co. Health Insurance Presentation – Chris Cutler
  8. Approval of Façade Grant Application / Timi Kaufman – Mayor Ruot
  9. Approval of Façade Grant Application / Mark Thomas – Mayor Ruot
  10. Approval of $2,000.00 TIF Grant to Dean Voudrie – Mayor Ruot
  11. Approval of Consolidated Memorial Tree Park and Veterans Memorial Committee Appointments – Mayor Ruot
  12. Approval of Crossing Guards Pay Rate – Chief Maynard
  13. Approval of Thomas Plumbing Bid for PD Garage Maintenance – Joann Lower
  14. Approval of IMLRMA Insurance Premium and Renewal – Mischelle Davis
  15. Approval to Donate to the Children’s Toy Depot – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Mike Beck, Chief Maynard and Attorney for the Village, Liz Nohren was also present. Others present included Chris Cutler, Dean Voudrie, Bill McKinney and Ken McLeod.

Maynard made the motion to approve the October Regular Meeting Minutes, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in November with additions and corrections, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Attorney Nohren presented Variance Ordinance #2016-13. Michael Myers requested approval to construct a shed 4 feet and 6 inches from the East property line rather than 8 feet at property located at 600 Hermanson Dr. The Zoning and Planning Commission met and voted unanimously to grant the Variance. There were no adverse parties. Maynard made the motion to approve Myers Variance Ordinance #2016-13, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2016-14 Amending Chapter 27, Article II to add a new Section 27-2-30 setting fines and regulations regarding “Possession of Cannabis” and “Possession of Drug Paraphernalia”. After discussion Lower made the motion to approve Ordinance #2016-14, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Variance Ordinance #2016-15. William McKinney requested approval to construct a new carwash providing only one parking space per wash lane rather than three spaces. The Zoning and Planning Commission met and voted unanimously to grant the variance. There were no adverse parties. After discussion Neece made the motion to approve McKinney Variance Ordinance #2016-15, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the CHERAD Lease Agreement for renewal. Nohren explained that the terms of the lease will remain the same for the upcoming year. The lease shall commence on the 1st day of March 2017 and terminate on the 31st day of December, 2017. Neece made the motion to approve the CHERAD Lease Agreement renewal for 2017, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the Golf Simulator Lease Agreement with Phil Gorden. The lease will commence on the 1st of November, 2016 and terminate on the 15th of March, 2017. Lower made the motion to approve the Golf Simulator Lease Agreement with Phil Gorden, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the Tax Levy Ordinance for review. Nohren stated that the ordinance will be available for review in the Clerks office for the next 30 days and then on the agenda for approval at the December Regular Meeting.

Chris Cutler who is an Insurance Agent with the Arthur J. Gallagher group was in attendance to present quotes for Health Insurance. Cutler provided estimates from two companies. After his presentation Mayor Ruot stated that Council would consider his proposal and be ready to make a decision at the December Regular Meeting.

Mayor Ruot presented a Façade Grant Application submitted by Timi Kaufman. Kaufman is updating her building located at 230 South Main with new paint, porch repair, new exterior lights, landscaping and signage. After discussion Maynard made the motion to approve a Façade Grant for Timi Kaufman, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented a Façade Grant Application submitted by Mark Thomas. Thomas is updating his building located at 115 East Main new windows, doors, paint and tuck pointing. After discussion Lower made the motion to approve a Façade Grant for Mark Thomas, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested that Council consider granting $2,000.00 from TIF funds to Dean Voudrie. Voudrie entered into a TIF Agreement with the Village in 2013 however, the improvements done to the business did not significantly increase the TIF portion of his Property Tax bill. To date Voudrie has received only $63.69 in TIF reimbursement. After discussion Maynard made the motion to approve granting Dean Voudrie $2,000.00 from TIF Funds, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to consolidate the Memorial Tree Park and Veterans Memorial Committees into one. Mayor Ruot also presented his recommendations for new committee member appointments. Neece made the motion to consolidate the Memorial Tree Park and Veterans Memorial Committee into one and accept Mayor Ruots committee member appointments, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to increase the Crossing Guards pay to $10.25 per hour effective December 1, 2016. After discussion Maynard made the motion to approve increasing the Crossing Guards pay to $10.25 per hour effective December 1, 2016, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Finance Committee Chairman Mike Reschke presented the IMLRMA Insurance Premium notice for approval. After discussion Reschke made the motion to approve paying the IMLRMA Annual Premium Option #1. $53,085.78 will be paid from the general fund and the Golf Course portion of the premium will be added to the existing loan, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mischelle Davis presented a request for donation from the Children’s Toy Depot. This is a cause that Council has budgeted for annually for several years. Conlin made the motion to donate $250.00 from the Police Department Drug Alcohol Account, $250.00 from the Water and Sewer Fund and $500.00 from the General Fund, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.