October 11, 2011 — Regular Meeting

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REGULAR MEETING

October 11, 2011

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in October

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Trustee Appointment – Mayor Tolly
  2. Golf Course Secretary Appointment – Mayor Tolly
  3. Golf Course Trustee Appointment – Mayor tolly
  4. Revolving Loan Application – Ed Heck
  5. Telford Variance Ordinance – Mike Antoline
  6. Boyd Variance Ordinance – Mike Antoline
  7. Beck’s Construction Estimate – Steve Ruot
  8. Electricity Rate Quotes – Mayor Tolly
  9. Purchase of New Equipment for Leaf Vac – Ramiro Estrada
  10. Tree Stump Removal Estimates – Ramiro Estrada
  11. Water and Sewer Rate Increase – Marcia Maynard
  12. Preliminary Hight Dr. Lift Station Engineering – Louis Jordan
  13. New Equipment CD – Ramiro Estrada
  14. Leaf Vac CD – Ramiro Estrada
  15. Dump Truck CD – Ramiro Estrada
  16. Water and Sewer CD – Louis Jordan
  17. Reimbursement to CIPS Major Projects Account – Louis Jordan
  18. Storm Water Drainage Grant Project Plans – Louis Jordan
  19. Water Plant Generator – Louis Jordan
  20. Christmas Party – Louis Jordan

OLD BUSINESS

  1. Drop Box Program – Mike Antoline

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll call was answered by Marcia Maynard, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Louis Jordan, Lola Allen, Sandi Callison, Chief Maynard, Officer Lamb, Ed Hanley, Joann Lower, Ramiro Estrada and Attorney for the Village, Mike Antoline was also present. Others present included Ed Heck, Don Whitlow, Mike Reschke, Dave Boyd, Evelyn Lowe and Don Henry.

Ruot made the motion to approve the minutes of the September Regular Meeting, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the Treasurer’s Report, Little seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Bills to be Paid in October with additions, Maynard seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

In Committee Reports Maynard stated that she has received several complaints since the inhabitants of 329 E. Warren have moved out of town. The property owner has bombed for insects and the insects are fleeing to neighboring homes. Antoline stated that if the insect infestation becomes an ongoing problem then it is considered a health and safety violation, which the owner can be court ordered to resolve. Antoline agreed to send a letter to the property owner requiring him to get the matter resolved in order to avoid further action.

Maynard also reported for the Finance Committee that a meeting was held to discuss the recommendations from the recent audit. Maynard stated that fuel-tracking logs will now be required. Lola Allen and Sandi Callison will both review the bank reconciliation and a meeting will be held with the Golf Course Board regarding gift certificates. Maynard stated that Attorney Antoline is reviewing regulations regarding vacation time carry over, comp. time, cafeteria funds and overtime policy. Antoline stated that he is in the process of reviewing and will report at the next Regular Meeting.

Attorney Antoline presented Telford Variance Ordinance #10/11/11-1 allowing 11 mobile homes to be placed 10 feet from the street and alley property lines rather than 25 feet. Maynard made the motion to approve Telford Variance Ordinance #10/11/11-1, McDaniel seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Boyd Variance Ordinance #10/11/11-2 allowing a 20’ x 40’ patio roof to be constructed six feet from the North property line rather than 7 ½ feet, Burgener made the motion to approve Boyd Variance Ordinance #10/11/11-2, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Delinquent Revolving Loans were discussed and Council was in agreement that Attorney Antoline should begin the court action process against Hog Trough Too. McDaniel made the motion to have Mike Antoline begin the court action process against Hog Trough Too, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly announced his appointment to the trustee seat vacated by Kim Adamson. Mayor Tolly requested that Council approve the appointment of Don Henry Jr. Little made the motion to approve the appointment of Don Henry Jr. as trustee to take the place of Kim Adamson, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None. Mayor Tolly asked Henry to come forward to be sworn in. Henry was sworn in by the Clerk.

Mayor Tolly announced his appointment to the position of Golf Course Secretary. Mayor Tolly requested that Council approve the appointment of Eleanor James as Golf Course Secretary. Ruot made the motion to approve the appointment of Eleanor James as Golf Course Secretary, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly announced his appointment to the position of Golf Course Trustee. Mayor Tolly requested that Council approve the appointment of Jim Giles as Golf Course Trustee. Maynard made the motion to approve the appointment of Jim Giles as Golf Course Trustee, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Chairman of the Community Development Committee, Ed Heck, to present a revolving loan fund application from Destiny Fellowship Church. Heck stated that the amount requested is $37,500.00 to be paid back in monthly installments over 15 years. The money will be used towards building the new Destiny Fellowship Church. Heck reported that the Committee voted unanimously to grant the loan. After discussion Burgener made the motion to approve a Community Development loan in the amount of $37,500.00 to the Destiny Fellowship Church, Maynard seconded. Council voting Yes; Maynard, Henry, Burgener, Ruot and McDaniel. Little abstained. No: None.

Ruot reported for the Building and Grounds Committee that the neighboring business owner has repainted her portion of the building that adjoins the Village Hall. Mike Beck of Beck’s Construction, who painted the building, submitted an estimate of $3,580.00 for painting the Village Hall portion. At this time no other estimates have been obtained because Village personnel were not aware in advance that he would be painting the beauty shop. After discussion Council was in agreement that other estimates should be obtained but not until spring.

Mayor Tolly reported that several companies have called the Village wanting to quote electricity rates and are requesting copies of our electric bills. Attorney Antoline explained that he is in the process of checking to see if utility aggregation would be feasible in Central Illinois. Attorney Antoline stated that if the Village of Moweaqua is

interested in aggregation he would include them with the other communities that he is doing research for. The cost would be split amongst the communities. After discussion Burgener made the motion to approve Attorney Antoline researching electricity aggregation, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to purchase a new hose for the leaf vacuum. Three estimates were obtained. After reviewing the estimates McDaniel made the motion to approve the purchase of a leaf vac hose from Rahn Equipment for $557.50 unless Black & Company can beat that price, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada also requested approval to have 12 stumps removed. Three estimates were obtained. After reviewing the estimates McDaniel made the motion to hire BB’s Stump Service to remove 12 stumps for $600.00. Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Maynard discussed the possibility of a water rate increase. A rate increase has not been done for approximately 10 years. Maynard explained that Water and Sewer Superintendent Louis Jordan recommends a fifty cent increase to the minimum which is currently $14.50 for 1500 gallons. The increase for gallons over the minimum would be 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Jordan added that he would like to increase the deposit from $75.00 to $100.00. Jordan also thinks it would be beneficial to retain the deposit on rental properties until the tenants move out of town. Jordan stated that the increase would need to be done by ordinance and requested Council approval to have Antoline draw up the ordinance. Council was in agreement that the rates should be increased and requested that Attorney Antoline draft an ordinance for the next regular meeting.

Jordan requested approval to have BGM begin preliminary engineering for the Hight Drive lift station project in anticipation of receiving a design and engineering grant. Maynard made the motion to approve having BGM begin engineering work for the Hight Drive lift station project, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Water and Sewer Superintendent Louis Jordan explained that the Treasurer has requested Council approval for CD renewals and transactions. Jordan requests approval to transfer $215,000.00 from Water and Sewer CD #4 into the Water and Sewer checking account. Maynard made the motion to transfer $215,000.00 from the Water and Sewer CD #4 into the Water and Sewer checking account, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested approval to reimburse the Major Projects account $25,000.00 from the Storm Water Drainage grant account. Ruot made the motion to approve reimbursement of $25,000.00 to the Major Projects account from the Storm Water Drainage grant account, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested approval to use Storm Water Drainage grant funds for camera work, jetting, and ditch cleaning to be done in the Southwest end of town. McDaniel made the motion to approve using Storm Water Drainage grant funds for camera work, jetting and ditch cleaning to be done in the Southwest end of town, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested approval to have Kevin Wiseman look at the Water Plant generator. The generator dies as soon as it is started. Little made the motion to approve having Kevin Wiseman look at the Water Plant generator to see why it dies as soon as it is started up, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested approval to begin planning the 2011 Christmas party. Burgener made the motion to approve having Jordan plan the Christmas party, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to add $7,500.00 from the CIPS Major Projects fund to the Street and Alley New Equipment CD. Ruot made the motion to approve adding $7,500.00 from the CIPS Major Projects fund to the Street and Alley New Equipment CD, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada requested approval to add $2,500.00 from the CIPS Major Projects fund to the Street and Alley Leaf Vac CD. Burgener made the motion to approve adding $2,500.00 from the CIPS Major Projects fund to the Street and Alley Leaf Vac CD, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada requested approval to add $6,000.00 from the CIPS Major Projects fund to the Street and Alley Dump Truck CD. Ruot made the motion to approve adding $6,000.00 from the CIPS Major Projects fund to the Street and Alley Dump Truck CD, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.