October 13, 2015 — Regular Meeting

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REGULAR MEETING

October 13, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of Bills to be Paid in October

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Agreement for Engineering Services for the Village of Moweaqua New Water Treatment Plant and Well – Steve Bainbridge
  2. Accept Anna Oldham Resignation – Mayor Ruot
  3. Discussion Regarding Property Located at 502 S. Plum – Mayor Ruot
  4. Discussion and Decision Regarding Property Located at 110 N. East St. – Liz Nohren
  5. Discussion and Decision Regarding Property Located at 110 E. Cherry – Liz Nohren
  6. Approval to File Suit Against Former Owner of Moweaqua Nursing Home Regarding Unpaid Utility Bills – Liz Nohren
  7. Approval to Use Contingency Monies for Golf Course Sea Walls – Liz Nohren
  8. Discussion Regarding and Approval to Amend Zoning Code – Liz Nohren
  9. Discussion and Approval Regarding DMJ Subdivision Sidewalks – Boomer Neece
  10. Approval of Trash Haulers Contract – Mike Reschke
  11. Approval to Plan Employee and Staff Christmas Party – Boomer Neece

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Ed Hanley, Mitch Schinzler, Officer Lamb and Attorney for the Village, Liz Nohren was also present. Others present included Cody Reeves, Steve Bainbridge, Donna White, Candace Murray and Mark Bingham.

Neece made the motion to approve the minutes of the September Regular Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the Bills to be Paid in October with additions and corrections, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot reported that Anna Oldham submitted her resignation stating that she has accepted a full time position with the Decatur Police Department. Oldham stated that in the future she would like to return as a part time officer.

Attorney Nohren inquired about the condition of properties located at 502 S. Plum, 110 N. East and 110 E. Cherry and Council determined that these three properties should be placed on the November Agenda for further discussion.

In New Business, Mayor Ruot called on Village Engineer, Steve Bainbridge to discuss the Agreement for Engineering Services for the New Water Treatment Plant and Well 21. Bainbridge explained that the agreement covers professional engineering services as it relates to project management and construction inspection services of the New Water Treatment Plant and Well 21 Project. Bainbridge stated that this agreement is required by the IEPA in regards to the project loan. Maynard made the motion to approve the Agreement for Engineering Services for the New Water Treatment Plant and Well 21, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren reported that the former owner of the Moweaqua Nursing Home did not pay the final water bill prior to the sale of the Home. The amount of the bill is approximately $2,973.00. Nohren requested approval to file suit against the former owner and also stated that her fees would be payable by the defendant if Village ordinances allow it. Conlin made the motion to approve that Attorney Nohren file suit against the former owner of the Moweaqua Nursing Home for unpaid utility bills and attorney fees, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Attorney Nohren to discuss the use of Contingency Monies for Rebuilding the Golf Course Shore Walls. Nohren asked Golf Course Board Member Mitch Schinzler when they would like the project to be started. Schinzler stated November or December. Nohren asked if a bid has been obtained to which Schinzler answered Yes. Golf Course Board Chairman Ed Hanley, stated that only one price was obtained because there is no knowledge of other companies in the area that do this kind of work. Nohren stated that to waive the bidding process on a project over $20,000.00 it will require a ¾ Council vote. Nohren stated that there is still time to let the project for bid since the work will not be started until November or December. Neece recommended letting the project out for bid as the Village does with all other projects over $20,000.00. Nohren informed Council that it will need to be published in the paper and the company that bid already will need to re-bid. Conlin made the motion to advertise the Golf Course Shore Walls for bids, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren informed Council that the work to be done to the golf course shore walls qualifies to be paid from the Village’s Contingency Fund. Nohren stated that she has consulted with the Village CPA and confirmed that this expenditure can be paid from contingency and that the budget will not need to be amended as a result. Nohren also stated that there will be one payment made to the company that does the work from the Village Contingency Fund and that the Golf Course will make monthly payments to reimburse these funds. After discussion Reschke made the motion to approve the use of Contingency Monies up to $50,000.00 to rebuild the Golf Course Shore Walls. The Golf Course will reimburse all costs, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower and Reschke and Conlin. No: None.

Neece requested approval to plan an employee and staff Christmas Party. After discussion Lower made the motion to plan an employee and staff Christmas Party at Crawford’s Pizza & Pub, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.