October 14, 2014 — Regular Meeting

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REGULAR MEETING

October 14, 2014

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Special Meeting Minutes

Approval of September Regular Meeting Minutes

Approval of Bills to be Paid in October 2014

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Highway Authority Agreement – Liz Nohren
  2. Approval of Ordinance 10/14/2014-1 Prohibiting the Use of Groundwater as Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by Any Other Method in the Village of Moweaqua or Shelby or Christian Counties – Liz Nohren
  3. Approval of Ordinance 10/14/2014-2 Authorizing and Providing for the Issue of General Obligation Refunding Bonds, Series 2014 of the Village of Moweaqua – Kevin Wills
  4. Approval of Façade Grant Application – Mayor Ruot
    1. Mama Chans – Sounthone Haksasila
  5. Approval of Donation for Christmas on Main – Marlene Craig
  6. Approval of Downtown Beautification Committee – Marcia Maynard
  7. Approval of Stump Removal Estimate – Ramiro Estrada
  8. Approval of Mutual Aid Agreement Between the Village of Moweaqua Water Department and Assumption Water Department – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower and Dave Little. Zach Hite was absent. Employees present were Louis Jordan, Ramiro Estrada, Chief Maynard, Lola Allen, Ed Hanley, Brad Burcham, Chad Lamb and Attorney for the Village, Liz Nohren was also present. Others present included Kevin Wills, Marlene Craig, Mary Adams, Nick Adams, Evelyn Lowe, Pam Myers and Mike Reschke.

Maynard made the motion to approve the minutes of the August Special Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Little. Abstain: Burgener. No: None.

Burgener made the motion to approve the September Regular Meeting Minutes, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Lower made the motion to approve the Bills to be Paid in October with additions and corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Maynard made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

During Committee Reports Chief Maynard brought to the attention of his committee and the other council members that the current radio system that he uses for communications with Shelby County Dispatch is not reliable enough. Maynard stated that Moweaqua is too far from the transmitting towers. Maynard is interested in upgrading his radio system and installing a repeater. Maynard will bring quotes to the next regular meeting.

In Attorney Nohrens report she stated that Pettyjohn has $331.69 left to pay on his fine before that file can be closed. Nohren also reported that the sale of the Childers property fell through so the Village will need to decide how they want to proceed with that. Nohren stated that she is still waiting for the Farm Lease to be executed by Mr. Zindel.

Mayor Ruot reported receiving one quote for insurance coverage from Shelbyville Insurance Company. Their quote is approximately $11,000.00 higher than the annual premium that we pay to IMLRMA. Mayor Ruot stated that Shelbyville Insurance Company has been notified that the Village will be remaining with IMLRMA.

In New Business Attorney Nohren presented the Highway Authority Agreement for Council approval as required by the IEPA if the Village wants to purchase the Keller Oil Co. lot. After discussion regarding the Highway Authority Agreement and Ordinance #10/14/2014-1 Council was in agreement that they are not interested in approving the agreement or ordinance. Water and Sewer Superintendent Louis Jordan explained that the ordinance prohibits the use of groundwater as a potable water supply. In other words, no one within the Village of Moweaqua would be allowed to have or construct a well. Jordan stated that there are already wells in the Village and that some people living within the Village limits would have to run city water to their property if the ordinance is approved. No action was taken regarding the ordinance or agreement.

Mayor Ruot called on Kevin Wills of First Midstate who was in attendance to present Ordinance #10/14/2014-2 Authorizing and Providing for the Issue of General Obligation Refunding Bonds. Wills explained that by approving this ordinance the Village will save approximately $196,000.00 over the life of the loan. The interest rate went from over 5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} to 3.48{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Wills stated that the Village has an impressive A+ rating with Standard and Poors which is quite unusual for a small Village like Moweaqua. After discussion Little made the motion to approve Golf Bond Ordinance #10/14/2014-2, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, and Little. No: None.

Mayor Ruot presented a Façade Grant Application from Sounthone Haksasila of Mama Chans restaurant. Haksasila is requesting funds for an extended awning and has submitted an estimate of $5,008.84 for the awning. Council discussed the fact that Haksasila’s is the sixth application in this fiscal year. The original grant stated that only five grants per fiscal year would be approved but decided to approve Haksasila’s and use miscellaneous funds. Little made the motion to approve the Façade Grant Application submitted by Sounthone Haksasila, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Marlene Craig was in attendance requesting a donation for the Christmas on Main Celebration. Craig stated that insurance alone to cover the event costs $500.00 and that if there are funds left it is donated to the Peace Meal program. After discussion Lower made the motion to approve a $500.00 donation to the Christmas on Main Celebration, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Next in New Business Mayor Ruot called on Marcia Maynard to discuss the Downtown Beautification Committee. Maynard reported that there is a group interested in holding fundraisers to support the beautification of downtown Moweaqua. The monies raised would go towards painting, seasonal banners, etc. Business owners who are interested in receiving help in sprucing up their storefront can fill out an application. The Committee wanted Village Officials to be aware of their intentions and requested their support. Mary Adams stated that their mission is to help keep our downtown attractive in order to sustain our small businesses.

Mayor Ruot requested approval to enter Executive Session to discuss Personnel if there was no further business to come before Council. Burgener made the motion to enter Executive Session to discuss Personnel, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Burgener made the motion to end Executive Session, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.

Little made the motion to adjourn, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Little. No: None.