October 8, 2013 — Regular Meeting

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REGULAR MEETING

October 8, 2013

Village of Moweaqua

6:30 PM

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of August Special Meeting Minutes

Approval of September Special Meeting Minutes

Approval of Bills to be Paid in October

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Final Payment Estimate to Burdick Plumbing and Heating – Steve Bainbridge
  2. Approval of BGM Engineering Invoice – Steve Bainbridge
  3. Discussion Regarding School District Tax – Kyle VonSchnase
  4. Approval of Resolution #10/8/2013 Establishing Fund Balance Classification (Pursuant to GASB Statement 54) – Liz Nohren
  5. Approval of Demolition of 326 N. Main –Liz Nohren
  6. Utility Tax Ordinance Amendments – Mayor Ruot
  7. Animal Control License – Mayor Ruot
  8. Discussion Regarding Accumulation of Garbage and Debris at 330 S. Plum – Dave Little
  9. Approval of Landscapers Proposal for Downtown Areas – Dave Little
  10. Approval of Earned Golf Policy – Joann Lower
  11. Approval to Amend Solicitor’s Permit Ordinance – Don Henry

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag.  Roll Call was answered by Marcia Maynard, Don Henry, Joann Lower, Dave Little and Zach Hite.  Employees present were Lola Allen, Ramiro Estrada, Officer Lamb, Chief Maynard, Louis Jordan and in Attorney Nohrens absence, Attorney Dustin Probst was also present.  Others present included Evelyn Lowe, Bob and Loni Curry, Steve Bainbridge and Kyle VonSchnase.

Maynard made the motion to approve the September Regular Meeting Minutes, Little seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Lower made the motion to approve the minutes of the August Special Meeting, Maynard seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Hite made the motion to approve the minutes of the September Special Meeting, Henry seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Maynard made the motion to approve the Bills to be Paid in October with additions and corrections, Henry seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.

Little made the motion to approve the Treasurer’s Report, Maynard seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Joanne Lower discussed for the Golf Committee that the Golf Board and Employees are eager to have the free golf policy approved.  Lower stated that the Golf Board feels that the policy they presented at the previous meeting is fair considering the work that the rangers do.  Lower requested again that the Village Board allow them to approve their own free golf policy.  After discussion, Mayor Ruot stated that he will be scheduling a Special Meeting to further discuss the Golf Course operations.

Dave Little reported for the Health and Safety Committee that they are continuing to send letters to property owners regarding high weeds, unlicensed vehicles etc.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge.  Bainbridge presented the final payment estimate from Burdick Plumbing and Heating.  Bainbridge explained that the Main Pump Station Rehabilitation project is now finished.  The final payment due to Burdick Plumbing and Heating is $13,738.41.  The Village is responsible for paying this invoice from their portion of the grant funds.  Bainbridge explained that change order #3 is included in this payment estimate.  The change order reflects a $495.00 credit due to infiltration problems causing sewer backups.  Maynard made the motion to approve the final payment estimate to Burdick Plumbing and Heating in the amount of $13, 738.41, Lower seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Bainbridge also presented the final invoice in the amount of $4,836.64 from BGM Engineering for engineering services regarding the Main Pump Station Rehabilitation.  Bainbridge stated that this invoice is also to be paid from the Village’s portion of grant funds.  Maynard made the motion to approve paying the final invoice of $4,836.64 to BGM from the Village portion of grant funds regarding the Main Pump Station Rehab project, Hite seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Mayor Ruot called on Central A&M Superintendent Kyle VonSchnase who was in attendance to discuss the Shelby County Sales Tax Initiative.  VonSchnase explained that on March 18, 2014, Shelby County voters will have the opportunity to say ‘Yes’ to the 1% School Facility Occupation Tax increasing the sales tax.  VonSchnase stated that if the proposed 1% School Facility Occupation Tax Initiative for Shelby County is successful, Central A&M School District will receive approximately $130,000 in new revenue annually.  VonSchnase explained that this increase is necessary and can only be used for renovations of school facilities.  VonSchnase thanked Council for allowing him time to speak at the meeting and requested their support for the school system.

In Attorney Liz Nohrens absence, Attorney Dustin Probst presented Resolution #10/8/2013 –R1 Establishing Fund Balance Classification (Pursuant to GASB Statement 54) as recommended by Auditor Kevin Buckley.  After discussion Little made the motion to approve Resolution #10/8/2013-R1, Henry seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Mayor Ruot called on Mr. Probst to discuss property located at 326 N. Main.  Probst stated that the property is believed to be vacant.  Probst explained that there are two options.  The Village can file a lien against the property and foreclose which will result in a Sheriff’s sale.  Once the property is sold the lien will be paid and the property will have a new owner.  Or the Village can contract with the Shelby County Health Department to have the property condemned and then torn down.  After discussion Maynard made the motion to approve that Attorney Nohren proceed with a lien and foreclosure of property at 326 N. Main, Lower seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Mayor Ruot explained that our current Utility Tax Ordinance #91-108B allows the Village to use the 3% of funds generated for new sidewalks, maintaining street signs, and mowing and planting new trees.  Mayor Ruot requested Council approval to add storm tiles and alleys to the list of things the utility tax funds can be used for.  Maynard made the motion to have Utility Tax Ordinance 91-108B amended to include storm tiles and alleys, Henry seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council.  Maynard made the motion to adjourn, Henry seconded.  Council voting Yes:  Maynard, Henry, Lower, Little and Hite.  No:  None.