October 8, 2019–Regular Meeting

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REGULAR MEETING

October 8, 2019
6:30 P.M.

Call to Order Pledge to the Flag Roll Call

CONSENT AGENDA
Approval of September Regular Meeting Minutes Approval of Bills to be Paid in October
Approval of Treasurer’s Report

Committee Reports Attorney’s Report Mayor’s Report Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Food Pantry Donation – Marcia Maynard
2. Discussion and Possible Action Regarding American Legal Publishing Web Hosting – Mischelle Davis
3. Approval of Amended Liquor Ordinance #2019 -17 – Attorney Garwood
4. Discussion and Possible Action Regarding Purchase of Patrol Rifle – Josh Whitney
5. Discussion and Possible Action Regarding Purchase of Police
Department Body Cams and In-car Video Cameras – Josh Whitney
6. Discussion and Possible Action Authorizing Personnel to Survey Area South of Putnam Across Hwy. 51 and East of Gorden Rd. Across Hwy. 51 to See if There are Any Residents Interested in Tapping onto Village Water Supply – J.D. Malone
7. Approval of RE Pedrotti Team Viewer Subscription Quote – Ramiro Estrada
8. Approval of Maintenance Agreements with Cummins Sales and Service
– Ramiro Estrada
9. Executive Session – Mayor Neece
(A) Regarding the Appointment, Employment, Compensation Discipline, Performance or dismissal of a Specific Employee
(B) Pending Litigation (C Real Estate

Adjourn

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REGULAR MEETING
October 8, 2019

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call as answered by Kenny Long, Dana Shuster, Marcia Maynard, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Beth Hawn, Chief Maki, Dave Little, Brad Sams, Mischelle Davis and Attorney for the Village, Scott Garwood was also present. Others attending included Robert Dorsey, Rob and Shirley Coulter, Tyler McLain, Linda Harvey, Kyra Harvey, Debbie Arnold, Sue Lowry and Travis Kerby.
Maynard made the motion to approve the Consent Agenda with Additions and Corrections, including the September Regular Meeting Minutes, Bills to be Paid in October and Treasurer’s Report, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Kenny Long reported for the Street & Alley Committee that Brad Sams has provided a monthly activity report for September. Council members can review upon request. Long stated that Stiner’s Plumbing is making progress with the plumbing at the new Street and Alley shed and that it will be ready for concrete soon.
J.D. Malone reported for the Water & Sewer Department that a faulty motor has been replaced at well 21 by Peerless Midwest. Water & Sewer Superintendent Ramiro Estrada stated that there is an aerator problem at the sewer pond that will be repaired as soon as possible.
Josh Whitney reported for the Police Committee that Justin Johnson is doing very well in the academy and will graduate November 22nd.
Sean Hayes reported for the Golf Committee that business is doing very well and that three outings have taken place in the last month.
Attorney Garwood stated that he has provided a written report for Council review and will answer any questions regarding the report. Attorney Garwood also stated that he will present an updated Competitive Bid Ordinance at the November Regular Meeting.
Mayor Neece thanked all employees and staff that organized and made the Memorial Tree Park Dedication a success. Mayor Neece stated that he attended the Barnes Animal Hospital Ribbon Cutting and also the Pickleball Court Dedication.
Maynard made the motion to approve the Consent Agenda with additions and corrections, including the September Regular Meeting Minutes, Bills to be Paid in October and Treasure’s Report, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Chairman of the Finance Committee Marcia Maynard requested a motion to approve donating $1,000.00 to the Ministerial Alliance Food Pantry. Maynard explained that the Village is approached annually by Ed Broaddus of the Ministerial Alliance for support of the Food Pantry. After discussion, Maynard made the motion to approve donating $1,000.00 to the Ministerial Alliance Food Pantry, Shuster seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Village Clerk, Mischelle Davis presented an offer from American Legal Publishing regarding final invoicing. Rich Frommeyer of American Legal Publishing stated that he under-estimated the page count for the code book codification by 160 pages. The cost for those pages came to $2,880.00. Davis requested a reduction in that cost due to the under-estimation by Frommeyer. Frommeyer instead offered three years of our Village Code on the internet at no charge, a $1,350.00 value. Web Hosting of $450.00 was also deducted from the final billing. After discussion, Maynard made the motion to approve accepting the offer of three years web hosting at no charge and the deduction of $450.00 for web hosting for a total final billing price of $6,283.00, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented amended Liquor Ordinance #2019-17. Amended Liquor Ordinance #2019-15 was adopted into the previous Code of Ordinances at the September Regular Meeting which would allow 19 and 20-year old employees to serve alcohol under Class A and B licenses immediately following its passage. Also approved at the September Regular Meeting was Ordinance #2019-16 enacting a new code of ordinances for the Village of Moweaqua. Garwood explained that Ordinance #2019-15 would need to be amended for the new Code of Ordinances and sent to American Legal Publishing for inclusion in the new code and on the website. Shuster made the motion to approve Amended Liquor Ordinance #2019-17, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Police Committee Chairman Josh Whitney requested approval for the purchase of an AR-15 rifle and accessories from the Bullet Trap. Cost of the rifle and accessories is $938.00 and will be used by the third full time officer upon completion of the Police Academy. Malone made the motion to approve purchasing an AR-15 and accessories for $938.00 from the Bullet Trap, Long seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Whitney presented quotes from GETEC and Watchguard for body and in-car cameras for the Police Department. The quotes listed prices for body cams only, in-car cameras only and body and in-car cameras both. Grants are available to fund up to ½ of the cost for the equipment. Chief Maki would like to have 3 body and in-car cameras but would be satisfied with one until two more can be budgeted for in the next fiscal year. After discussion Whitney made the motion to approve the purchase of 1 GETEC body and in-car camera for $9,853.69, Long seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Water & Sewer Superintendent Ramiro Estrada requested approval to purchase a one-year subscription to the Team Viewer software program for $1,188.00. Shuster made the motion to approve purchasing a one-year subscription to Team Viewer for $1,188.00, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Estrada presented a quote from Cummins Sales & Service of $3,053.92 for a Planned Maintenance Agreement regarding the full service of four generators. Maynard made the motion to approve the quote from Cummins Sales & Service of $3,053.92 for a Planned Maintenance Agreement for the full service of four generators, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance of dismissal of a specific employee, pending litigation and/or real estate, Whitney seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Whitney made the motion to end executive session, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Shuster made the motion to adjourn, Whitney seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.