October 9, 2018 — Regular Meeting

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Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA

Approval of September Regular Meeting Minutes
Approval of Bills to be Paid in October
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

 

NEW BUSINESS

  1. Approval of Revised Engineering Contract Regarding EPA Loan for:
  • Hanover & Wall Street Water Main Project
  • Water Tower and Ground Storage Water Tank Painting
  1. Approval of Nicol Zoning Variance – Dave Little
  2. Approval of Donoho Special Use Permit – Dave Little
  3. Approval of TIF Refund (808 Properties) – Mayor Neece
  4. Discussion and Possible Action Regarding Purchasing New Trees – Ramiro Estrada
  5. Discussion and Possible Action Regarding Stump Removal – Ramiro Estrada
  6. Approval of Police Officer Employment Agreement – Shawn Conlin
  7. Approval of Law Enforcement Proclamation – Mayor Neece
  8. Approval of Community Relations Donation to Christmas on Main – Michael Reschke
  9. Discussion and Possible Action Regarding Comp Time Policy – Mayor Neece11.
  10. Discussion and Possible Action Regarding Elected Officials Salaries – Mayor Neece12.
  11. Executive Session – Mayor Neece
  • Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee.
  • Pending Litigation
  • Real Estate

Adjourn

________________________________________________________________________________

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, J.D. Malone, Michael Reschke and Shawn Conlin.  Employees present were Lola Allen, Amy Malone, Dave Little, Ramiro Estrada, Chief Maki, Mischelle Davis, Louis Jordan and Ross Munsterman attended in Attorney Flynn’s absence.  Others present included Jill Jordan, Steve Bainbridge, Don Nicol and Pamela Moore.

Conlin made the motion to approve the Consent Agenda with additions and corrections, including the September Regular Meeting Minutes, Bills to be Paid in October and Treasurer’s Report, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

In New Business Steve Bainbridge presented a Revised Engineering Contract regarding the IEPA loan for the Hanover and Wall Street Water Main Project and Painting of the Water Tower and Ground Storage Water Tank.  The Agreement was amended to include engineering services for painting the 150,000 gallon water tower and also the 750,000 gallon ground storage tank.  The original agreement covered engineering services for the Hanover and Wall Street water main project.  After discussion Shuster made the motion to approve the Amended Engineering Contract Regarding the IEPA loan for the Hanover and Wall Street Water Main Project and Painting of the Water Tower and Ground Storage Water Tank, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Zoning Administrator Dave Little presented a Variance Request from Don and Susan Nicol.  The Nicols have requested approval to construct a 38 foot by 30 foot building 5 feet from the West property line rather than 25 feet and also 1 foot from the North and South property lines rather than 5 feet.  The property is located on the South side of the 100 block of West Main Street.  The Zoning and Planning Commission met and voted unanimously to approve the Variance for Don and Susan Nicole.  There were no adverse parties present.  Maynard made the motion to approve the Variance request from Don and Susan Nicol, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Little presented a Special Use Permit request from Rusty Donoho.  Donoho has requested approval to use property located at 315 N. Main Street as a dwelling unit on the first floor.  The Zoning and Planning Commission met and voted unanimously to approve the Special Use Permit for Rusty Donoho.  There were no adverse parties present.  After discussion Maynard made the motion to approve the Donoho Special Use, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece presented a request from Bob Curry of 808 Properties, LLC Series Seven for reimbursement of TIF funds.  The reimbursement payment of $255.55 has been calculated by TIF Consultant Keith Moran, in accordance with the existing TIF Agreement.  After discussion Shuster made the motion to approve refunding $255.55 to Bob Curry of 808 Properties per his TIF Agreement, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin. No:  None.

Street and Alley Superintendent Ramiro Estrada presented quotes for purchasing new trees.  After discussion Conlin made the motion to approve purchasing trees from Jeff Ropp at $200.00 per tree, Reschke seconded.  Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Estrada presented quotes for stump removal.  After discussion Reschke made the motion to approve hiring B.B Stump Removal at a cost of $375.00 per stump, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Personnel Committee Chairman Shawn Conlin presented the New Police Officer Employment Agreement with Adam Jones which was entered into on September 24th, 2018 contingent upon Council approval.  The agreement states that the Village will advance all costs, fees and expenses related to the Officer’s training which will be conducted at the Macon County Law Enforcement Center in Decatur, Illinois.  Cost of the training is $8,399.00.  Further, the Officer agrees that if he resigns his employment under this agreement within thirty-six (36) months from the date of signing the agreement he will reimburse the Village the cost of the training.  After discussion Conlin made the motion to approve the New Police Officer Agreement with Adam Jones, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece presented a Law Enforcement Proclamation in memory of Constable Benjamin A. Martin who was killed in the line of duty on February 1, 1902.  A memorial headstone will be dedicated in honor of Officer Martin on October 14th, 2018 at the Oasis Park.  Shuster made the motion to approve the Law Enforcement Proclamation in memory of Constable Benjamin A. Martin, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Finance Chairman Michael Reschke requested approval to donate to “Christmas on Main”.  After discussion Reschke made the motion to donate $500.00 to the “Christmas on Main” committee, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece requested discussion regarding compensatory time.  Mayor Neece stated that there needs to be clarification regarding the accumulation of comp. time.  After discussion Conlin made the motion to approve only hourly employees accumulating comp. time to a maximum of 80 hours.  No compensatory time may be accumulated by salaried employees, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece presented the Amended Elected Officials Salary Ordinance #2018-40.  The Mayor will receive Seven Hundred Fifty Dollars ($750.00) per month, Nine Thousand Dollars ($9,000.00) per year plus an annual golf pass and beginning April 2019, newly elected Trustees will receive Three Hundred Dollars ($300.00) per month.  Conlin made the motion to approve Amended Elected Officials Salary Ordinance #2018-40, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Maynard made the motion to enter Executive Session Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Pending Litigation and Real Estate, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Shuster made the motion to end Executive Session, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Shuster made the motion to adjourn, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Minutes approved on November 13, 2018