February 12, 2002 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

NEW BUSINESS

  1. Steve Bainbridge – MFT
  2. Advertising for bids – Ground Storage & Elevated Tank Painting
  3. Sesquicentennial Flags

OLD BUSINESS

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn


The February Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd leading in the Pledge to the Flag. Roll call was answered by Jon King, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Bailey arrived shortly after roll call. Employees present were Louis Jordan, Lola Allen, Boomer Neece and Rudy Smith. Others present were Connie King and Levi Denton.

Ruot made the motion to approve the minutes of the January Regular Meeting, King seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

Lowe made the motion to approve the minutes of the January Treasurer’s Report, Weakly seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

After additions and corrections were made by the Clerk, Weakly made the motion to approve the Bills to be Paid, Lowe seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

First in New business Mayor Dowd called on Louis Jordan to update Council on plans to paint the ground storage and elevated water tanks. Engineer Ed Milanski has delivered the specifications for the improvements and Jordan asked Council for approval to advertise for bids. Bids will be opened March 8th so approval can be made at the March 12th Regular Council Meeting. Bailey made the motion to approve advertisement for bids, Ruot seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Dowd discussed the possibility of purchasing 6 Village flags. Lowe compiled information from Flags Over America and informed Council of specifics. A minimum of six flags must be purchased. For six 3’ x 5’ flags printed with the Seal of Moweaqua on one side the cost is $211.00 each, $1,266.00 total. The charge for printing on both sides is $422.00 each. Mahone thought $1,266.00 for six flags is expensive. Chief Smith suggested contacting Haines & Essex to see if they can put our emblem on flags. They already have our emblem for coats & jackets they have done for the Village in the past. Ruot made the motion to have Jordan contact Haines & Essex to see if flags could be made by them, Weakly seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

In Old Business Lowe asked Jordan about the information sign for the Nursing Home. Louis reported he has spoken to Brian Trygg from IDOT but did not get an answer about the sign.

Also in Old Business Lowe asked Chief Smith about the 911 situation. Smith reports he has a new information sheet from Shelby County that he will fill out in person at the Shelby County Courthouse. The sheet should help Shelby County serve Moweaqua more efficiently.

Mayors Report: Mayor Dowd reports a bid from Il. Valley Paving has been accepted. The new highway 51 bypass will be constructed by Il. Valley Paving.

Attorney Report: Attorney Antoline provided a copy of a letter to each Council member for review that can be sent to Ordinance Violators in order to avoid repeat violations. A copy of the letter is on file with the Clerk. Antoline asked Council members to look over the letter for discussion at the March Regular Meeting. Agreeing to use the letter will require an ordinance change under the “General Penalty Section”.

Antoline discussed Ordinance # 1-8-2002-1 in reference to Animals that was passed at the January Regular Meeting. Antoline asked if there were any questions about the Ordinance and reported that the section about animals in the Zoning Code will also be changed to reflect the new wording.

Antoline reports the map for the annexation project is complete. A list of the names and addresses of property owners has been compiled and a copy of the letter that will be sent to the property owners was provided to each Council member for review. After discussion it was decided by Council that Antoline should make a few changes to the letter and present at the March Regular Meeting.

Antoline met with Morris, Moberly and their Attorney, Bob Allison to discuss the tentative agreement Antoline has drafted in reference to property they want to purchase from Dial. A copy of the agreement is on file with the Clerk. The Village has three options in this situation: de-annex the Dial property, accept a mutual agreement or tell the parties they cannot build unless the Village subdivision code is followed precisely. Mahone questioned the enforceability of an agreement. Antoline is confident the agreement can be enforced effectively. Mahone made the motion to accept the agreement if Morris and Moberly are willing, King seconded. Council voting Yes: King, Bailey, Lowe, Mahone and Weakly. No: Ruot.

Police Committee: Chief Smith updated council about Police Department activity including arrests, dog complaints and unkempt properties.

Water Committee: Bailey gave a verbal resignation notice to Council. Bailey will be moving and will no longer serve on the Village Board. Mayor Dowd requested a written notice.

Finance Committee: Lowe reports Callison has been in contact with Janet Danke. Danke is a secretary for Central A & M School and is familiar with the accounting program that Callison will be installing on her new computer. Callison has requested that Danke give her a training session. Lowe made the motion to have Danke train Callison and compensate her for her time, Weakly seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Street & Alley Committee: Neece reports tile work needs to be done in front of Central A & M Grade school and High school. Six drains are not working well. The job will take approximately two days. Two thousand feet of 18” single wall tile will be run from behind the school to the creek North of town. Four hundred feet of 8” tile also needs to be run on Tulip Street. Neece estimates the cost for tile work to be around $17,000.00 which will be taken from the CIPS fund. Neece estimated cost high. Mahone made the motion to approve tile work, Weakly seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Neece also discussed plans for replacement of the bridge located just South of our brush pile. He informed Council that Christian County wants to purchase part of the brush pile property for the new two lane bridge. They will pay to have our fence relocated 25’ to the West of where it is now. Forty eight feet of 24” culvert will also be installed in the drive. Access to the brush pile will have to be closed temporarily during part of the construction. Mahone is concerned about where we will store brush while closed.

Neece would like to spend $20,000.00 on sidewalks this year and $5,000.00 for curb and gutter on Rt. 51. Mahone made the motion to approve $25,000.00 be spent on sidewalks, curb and gutter, Ruot seconded. Council Voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Spring clean up date is scheduled for May 11th. Mahone suggests sending letters to residents who have property that needs cleaned up.

King made the motion to adjourn, Ruot seconded.