February 14, 2006 — Regular Meeting

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REGULAR MEETING

February 14, 2006

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in February

Mayor’s Report

Public Participation

Committee Reports

NEW BUSINESS

  1. Route 51 Coalition – Mayor Lowe
  2. Central A & M Junior Class – Mayor Lowe
  3. Zoning Text Amendment Ordinance – Mike Antoline
  4. Power Washing of Water Storage Tank – Louis Jordan
  5. Street Department Equipment Bids – Boomer Neece
  6. Spring Clean Up Dates – Boomer Neece
  7. Vacation for Part Time Help – Boomer Neece
  8. Ponting / Madison Intersection – Boomer Neece

OLD BUSINESS

  1. Architect Plans for Village Hall Remodel – Jim Mahone
  2. Zoning Permit Fees – Steve Ruot

Adjourn


The February Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Louis Jordan, Boomer Neece, Officer Maynard, Chief McLearin, Paul Bollhorst, Cinda Jordan and Attorney for the Village, Mike Antoline, was also present. Others attending included Bill Chasteen, Janie Wise, Connie King, Henry Dean and Gary and Pam Mathias.

King made the motion to approve the minutes of the January Regular Meeting, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Treasurer’s Report, King seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Thomas made the motion to approve the Bills to be Paid in February, King seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe reports completing the National Incident Management Course and taking a test to receive her FEMA certificate.

Mayor Lowe also thanked Fire Chief, Larry Minott, for his efforts in gathering information for the Emergency Plan Guide. Minott also provided the guide on CD for easy computer access.

Mayor Lowe asked Attorney Antoline about the right of way permits for the Village welcome signs and relayed that the Lions Club is ready to move forward with the project. Antoline stated that progress is being made.

Mayor Lowe mentioned that satellite companies are installing dishes on the boulevards which is Village property. Street and Alley Superintendent Boomer Neece adds that not only are the dishes being placed on Village property some are being placed to close to water meters. Neece suggested that the Water Clerk might be able to put a notice on the next water bills informing residents they must have the dishes installed on their own property rather than Village property. After discussion Thomas made the motion to have the Water Clerk include a notice on the next water billing instructing residents to have satellite dishes installed on their own property and not Village property, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe called on Council members to give reports at this time.

Reports began with Weakly, Chairman of the Health and Safety Committee. Weakly reports that there are many junk cars and a lot of trash around the town that needs to be cleaned up. Chief McLearin then stated that 35 letters have recently been sent out to the Moweaqua residents who need to clean up their properties.

Chairman of the Building and Grounds Committee, Steve Ruot requested ideas for the remodel of the Village Hall stating that we need to be ready to move on the project when the Library moves to their new building.

Chairman of the Personnel Committee Jim Mahone reports that the Personnel Committee recommends all employees, excluding the part time summer help, receive a 4{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} pay raise. After brief discussion Mahone made the motion to approve a 4{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} pay raise for all employees, with the exception of the part time summer help, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Chairman of the Police Committee Mark Thomas submitted an activity report for the Police Department.

The Clerk reports receiving a letter from the Route 51 Coalition requesting that the Village pay $500.00 in annual membership dues. Construction plans for the segment of Route 51 from Moweaqua to Assumption have been completed and a portion is already under construction. Completion should be in the fall of 2007. After discussion King made the motion to pay $500.00 membership dues to the Route 51 Coalition, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

The Clerk also presented a request for donation from the Junior Class Parents. The parents sponsor an all night substance free post prom event which is largely funded by the parents themselves. Mahone made the motion to approve a donation of $50.00 to the CAM Junior Class Parents for the substance free post prom event, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

In New Business Attorney Antoline presented Zoning Text Amendment Ordinance #2-14-2006-1. During discussion about zoning permit fees Building and Grounds Committee Chairman, Steve Ruot, presented to Council a study of surrounding area towns zoning permit fees. After discussion, Mahone made the motion to approve Zoning Text Amendment Ordinance #2-14-2006-1 with corrections, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Lowe called on Louis Jordan. Jordan informed Council that he had been in contact with Bret Burgener of DBD Power-washing. Jordan requested an estimate from Burgener for power washing the ground storage water tank. The cost is $1,700.00. Mahone made the motion to hire DBD Power Washing to clean the water tank, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Street and Alley Superintendent Boomer Neece reported that equipment bids have been received and the highest bids are as follows: 1958 Ford Tractor – $3,150.00, Woods mower deck – $695.00, 4” trash pump – $353.54, Concrete mixer – $351.00, Mustang jet machine – $300.00 and the walk behind leaf vacuum – $800.00. Neece recommended that Council accept all bid offers with exception of the Mustang jet machine. Neece and Jordan were in agreement that the jet machine should not be sold for less than $500.00 and will be re-bid at a later date. Weakly made the motion to accept all bids with the exception of that for the Mustang jet machine, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Neece requested approval to hold the annual Spring Clean Up Days Wednesday May 3 through Saturday May 6 and pay Waste Management $325.00 per container. King made the motion to have Spring Clean Up Days Wednesday, May 3rd through Saturday, May 6th and pay Waste Management $325.00 per container, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Neece also requested approval to give the part time help who has worked over 1,560 hours in a year, 1 week vacation. Mahone made the motion to give 1 week vacation to part time help who have worked over 1,560 hours, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Neece discussed with Council what should be done about the intersection of Madison and Ponting. The road is being broken down by grain trucks and needs to be repaired and possibly widened. Mahone asked for more information on the subject to be brought before Council at the next regular meeting.

Mahone reported meeting with James Fouse of Architectural Expressions to find out what our options are regarding the possible remodel of the Village Hall. Mr. Fouse states that the basic structure of our building is sound. To build a new Village Hall or to remodel the existing building would be about the same cost at $50.00 to $60.00 per square foot. The fee for Architectural Expressions to manage the construction process for a new building is 13{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the construction cost. In addition, a study can be conducted to find out exactly what our needs are to make the best use of the space. A ball park figure for the study ranges between $6,000.00 and $7,000.00. Mr. Fouse stated that the remodel could be done in stages as funds are available. Mahone expressed his opinion in favor of remodeling the existing building in order to keep our downtown area looking alive. No decisions were made at this time.

Attorney Antoline introduced Gary and Pam Mathias of Macon. The Mathias’s are owners of the P & G Quickstop in Macon which was built in a TIF district. Mr. Mathias stated that he and his wife have been visiting surrounding towns municipal meetings.

Chief McLearin asked permission from Council to offer a $150.00 one time reward for a crime tip that was received and resulted in an arrest. McLearin recommends that the reward be paid from the Drug and Alcohol account. Mahone made the motion to pay a $150.00 reward from the Drug and Alcohol account, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Henry Dean was in attendance at the advice of his attorney to inform Council that a Moweaqua Police Officer was patrolling the street in front of his home at a low rate of speed and also the alley behind his house. Dean reports that a vehicle in the drive was spotlighted by the officer and when he came out of the house the officer left. The officer then turned around and came back by and also stopped to speak to a passerby who was driving a truck. Mayor Lowe thanked Mr. Dean for the information.

Meeting adjourned at 8:50.