March 12, 2002 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

NEW BUSINESS

  1. Accept Bailey’s resignation
  2. Appoint Mike Tolly
  3. Revolving Loan Fund Application – Bob Peadro/ Moweaqua Foods
  4. Steve Bainbridge – MFT
  5. Ed Milanski – Bids for tank painting
  6. Christian County Engineer
  7. Zoning applications – Davis & Miller
  8. Golf course plans

OLD BUSINESS

  1. Sesquicentennial Flags

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn


The March Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd leading in the Pledge to the Flag. Roll call was answered by Jon King, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Lola Allen, Boomer Neece and Louis Jordan. Others present were Cliff Frye, Mike Tolly, Robin Tolly, Mark Miller, Ed Heck, Steve Bainbridge, Connie King, Glenn Thompson, Herman Zindel, Carol Duncan, Roger Workman, Brett Chaney, Brad Burcham, and Glen Thompson.

King made the motion to approve the minutes of the February Regular Meeting, Weakly seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

Lowe made the motion to approve the February Treasurer’s Report, Mahone seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

Mahone made the motion to approve the Bills to be Paid, Lowe seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

First in New Business Mayor Dowd presented Baileys resignation from Council. Ruot made the motion to accept Baileys resignation, Mahone seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd then appointed Mike Tolly to Council. Weakly made the motion to accept the appointment of Mike Tolly, Mahone seconded. Council voting Yes: King, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd went on to appoint Mike Tolly as Chairman of the Health & Safety Committee and Steve Ruot as Chairman of the Water Committee. King made the motion to accept the appointments, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business Ed Heck was in attendance to present Council with a Revolving Loan Fund application from Bob Peadro, owner of Moweaqua Foods. Peadro is applying for $16,118.00 for improvements to the Moweaqua Foods Store. An 11’ x 9’ entry will be constructed on the North side of the building and an ice cream shop will be added to the rear of the building. Payments will be $293.27 per month for a term of 5 years. Heck reports Peadro’s credit is good. Mahone made the motion to accept the Revolving Loan Fund application from Peadro, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd continued New Business introducing Steve Bainbridge to speak about our MFT budget. Bainbridge reports this will be a “light year.” One tanker of oil and rock will be needed for seal coating. Culvert pipe will also be needed. The total estimated budget is $13,224.01. Bainbridge recommended Council to appropriate $15,000.00 of MFT funds for the purpose of maintaining streets and highways. Lowe made the motion to accept Bainbridges proposal to appropriate $15,000.00 of MFT funds, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Dowd announced bids for the water tank painting project have been reviewed. Louis Jordan spoke in the absence of Engineer Ed Milanski. Nine bids were presented to the Village for work to be done, with Neuman Company being the lowest bidder at $105,400.00. Louis reports Milanski is pleased with Neuman saying they are a reputable Company. Milanski suggests accepting the bid from Neuman. Jordan asked Council to also approve funds to have the Indian logo painted on two sides of the elevated tank and the Village Seal painted on the ground storage water tank for a sum of $9,600.00. Mahone made the motion to accept the bid of $115,000.00 from Neuman Company for painting the inside and out of the ground storage water tank, elevated tank and logos on both, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Jordan added that a portion of the funds needed to complete the tank painting project will need to be taken from a surplus fund which is in the form of a CD. The CD matures March 16, 2002 and Jordan has asked Council to approve applying $75,000.00 of it to the water account. Mahone made the motion to approve applying $75,000.00 of the CD money to the water account for the tank painting project, Tolly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Also in New Business Mayor Dowd called on Cliff Frye who is employed in Christian County as an engineer. Frye was present to inform Council of an upcoming project that will affect our Village brush pile site temporarily. The Camolite Bridge located two miles West of Moweaqua will be replaced this summer. Christian County needs more right of way in front of our brush pile. They already have a right of way of .306 acre and are asking for an additional .361 acre for a total right of way of .667 acre. Frye and Street Superintendent, Boomer Neece, met with Jim Wilson, an appraiser from Pawnee. Wilson’s appraisal of the .361 acre is fair market value of $850.00. The fence in front of the brush pile also will have to be relocated. Estimated cost to move the fence is $900.00. Christian County is offering the Village of Moweaqua a total compensation of $1,750.00. Frye added that the brush pile should not have to be closed. Frye asked Council to approve the Dedication of Right of Way. Weakly made the motion to accept $1,750.00 from Christian County for a .361 acre portion of land and fence relocation subject to review by Attorney Antoline, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business, Mayor Dowd presented two zoning applications. Brad and Mischelle Davis have applied for a Special Use Permit to allow them to rent out the building at 430 N. Main, which has been zoned residential, for use as office space for a period of 36 months. After much discussion over whether the Davis’ need a Special Use Permit or a Temporary Use Permit Weakly made the motion to grant a Special Use Permit for a period of 36 months, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

The second application was submitted by Mark Miller. Miller has applied for a Variance to be allowed to build a new garage on property located at 3 Allen Dr. An existing garage will be torn down and the new structure will be built 3 ½’ from the West lot line and 17’ from the South lot line. The Zoning Board of appeals voted unanimously to deny the Variance. Lowe made the motion to accept the Zoning Boards recommendation to deny the application for Variance from Miller, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

After much discussion with Mark Miller, Council was in agreement that Miller should submit a new application and drawing to the Zoning Board of Appeals. Lowe suggested waiving the $80.00 fee for his second application due to the confusion over the first application. Lowe made the motion to waive the $80.00 fee, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Last in New Business Mayor Dowd spoke about plans for an additional nine holes to be constructed at Moweaqua Golf Course. Several golf course personnel were in attendance to be involved in discussion. Glen Thompson presented to Council estimated figures for the funds needed to construct the golf course addition. After much discussion about where bonds should be purchased, Weakly made the motion to approve golf course officials to pursue bonding for the new nine holes, King seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

In Old Business Louis Jordan reports checking with two different companies about printing Sesquicentennial flags. One company would do ten flags for $1,200.00 but with only three colors. The company that made our jacket logos isn’t able to print flag size logos. Ruot made the motion to table the decision about purchasing Sesquicentennial flags until the April Regular Meeting, Mahone seconded. Council voting Yes: King, Tolly, Ruot, Mahone and Weakly. No: Lowe.

Mayors Report: Mayor Dowd informed Council the Business Association has asked the Village to purchase a full page ad in this years Pow Wow booklet. Cost of the page is $50.00. Mahone made the motion to approve purchasing a page in the Pow Wow book for $50.00, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Attorney’s Report: Attorney Antoline began with the presentation of Ordinance #3-12-2002-1 which amends Chapter 1 of the current Administration Code. Mahone made the motion to accept Ordinance #3-12-2002-1, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Antoline presented Ordinance #3-12-2002-2 which applies the same principals to inoperable, derelict watercraft as is currently applied to inoperable, derelict automobiles. Lowe made the motion to accept Ordinance #3-12-2002-2, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Antoline presented Ordinance #3-12-2002-3 annexing Assumption Coop property into the Village of Moweaqua. Lowe made the motion to accept Ordinance #3-12-2002-3, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Antoline provided copies of a Pit Bull Code for Council to review. After discussion it was decided by Council that Antoline should draw up a Pit Bull Code for the Village of Moweaqua for presentation at the April Regular Council Meeting.

Antoline reports receiving a call from Jennifer Hall after Zoning Administrator Paul Bollhorst sent Halls a letter regarding the Villages dog Ordinance. Ms. Hall was under the impression that their dogs are grandfathered in because they had the animals before the Ordinance took effect. Antoline disagrees saying they did not have the animals registered with the Village when the Ordinance took effect and that it is up to the Village whether or not to grandfather the animals in.

Notice has been sent to Fred and Sheila Chandler concerning inoperable vehicles, appliances and auto parts cluttering their property. They have been asked to comply with Village Codes and clean up the property, which is located at 530 E. Warren.

In closing his report Attorney Antoline discussed progress with the copying of the Code books. Four books have been finished and turned over to the Clerk. Several more books will be copied and provided to Council members and employees.

Antoline briefly discussed how owners of property situated near where the new bypass is going to be constructed will be taxed if they choose to annex their property into the Village.

Finance Committee: Lowe informed Council that the signs she would like the Village to purchase for the Nursing Home will cost $200.00. Lowe made the motion to purchase two street signs for the Moweaqua Nursing Home, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Water Committee: Jordan reports the cost of the new pump and motor for the water plant, as discussed at the December Regular Meeting, will cost $9,083.00. There will also be an installation charge of $5,110.00. Mahone made the motion to purchase the pump and motor for $9,083.00 and have is installed for $5,110.00, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Also in the Water Committee report Jordan informed Council that the Sanitary Plant was evaluated by the IEPA for the first time. There were no violations but recommendations were made. The infiltration system needs to be more efficient, the chlorine contact basin should be cleaned annually and a pump test should be performed at the lift stations. The IEPA requires a written acknowledgement of these recommendations in thirty days.

Ruot made the motion to adjourn, Tolly seconded.