October 13, 2009 — Regular Meeting

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REGULAR MEETING

October 13, 2009

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in October

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Resolution Estimating Aggregate Levy – Mike Antoline
  2. Bids for Records Room and Mayor’s Office – Howard Wise
  3. Revitalization Committee Donation – Mike Reschke
  4. Designated Flag Days – Mike Reschke
  5. IMLRMA Meeting and Meal – Louis Jordan
  6. Corrpro Bid for 2010 Inspection – Louis Jordan
  7. Bids for Roof and Siding at Well House 20 – Louis Jordan
  8. Tree Removal – Ramiro Estrada
  9. Executive Session – Mayor Tolly
    1. Street & Alley Superintendent Pay-rate

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Chief Maynard, Ramiro Estrada, Lola Allen, Paul Bollhorst and Attorney for the Village, Mike Antoline, was also present. Others attending included Steve Hooper and Dave Boyd.

Reschke made the motion to approve the minutes of the September Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Thomas made the motion to approve the Bills to be Paid in October with additions, Ruot seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly reports that there was a good turn out at the dedication ceremony for the new Lincoln Memorial Storyboard. Mayor Tolly stated that he and Street & Alley Superintendent Ramiro Estrada are now looking into purchasing signs that will direct tourists to the Oasis Park and Storyboard.

Mayor Tolly also reports that over 80 applications were given out to police applicants, 37 of which were turned back in by the deadline. Mayor Tolly also informed Council that some of them may be called for assistance during the testing day. The written and strength tests will be held on November 7th starting at 8:30. Chief Maynard added that training of full time and part time officers through the academy can be reimbursed 100{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}.

Mayor Tolly then requested that the Clerk formally swear in Officer Maynard as Chief of Police. Maynard was voted Police Chief at the September Regular Meeting.

Mayor Tolly stated that Ramiro Estrada’s probationary period has ended. The Street and Alley Committee along with Mayor Tolly have conducted Estrada’s evaluation and determined that Estrada is handling the job well.

In Attorney Antoline’s report he presented the Estimated Tax Levy Resolution #10/13/2009-R1. Antoline explained that the Tax Levy Estimate does not need to be filed with the County. It is strictly for our records but is required by statute Mahone made the motion to approve Ordinance #10/13/2009-R1, Thomas seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke.

No: None.

Water & Sewer Superintendent Louis Jordan inquired of Attorney Antoline whether or not the Street Department should go ahead and fix the damaged sidewalk on North Macon Street. Antoline stated that he would write the owner giving her one more opportunity to repair the walk.

In Committee Reports Finance Committee Chairman Mike Reschke discussed delinquent Revolving Loan Fund payments. Mayor Tolly stated that he had spoken to one of the business owners who had since made their payment. Attorney Antoline agreed to send letters to those who are still behind.

Further in Reschke’s report he stated that after speaking to the Treasurer about a petty cash fund for postage and a credit card he feels that it might be more trouble than it is worth. After discussion Ruot offered to inquire of other Villages if they have petty cash or credit cards.

Reschke also reported for Building and Grounds stating that the granite signs at either end of town need a new barrier to hold in the landscaping rock that surrounds them. At present there is a metal form around them that is coming loose and sticking up out of the ground. Maynard suggested that permanent landscaping border would look nice and be durable. Reschke agreed to get pricing.

Zoning Administrator Paul Bollhorst discussed with Council a property owner who has failed to comply with zoning codes. The property owner has poured concrete and moved in a large building onto skids without a permit. Mahone suggested that the owner be informed of his non-conformity in writing before further action is taken. Attorney Antoline suggests Bollhorst take pictures of the property and that he will determine the nature and extent of the non-conformity. If further action is necessary Antoline will draft a letter to the property owner.

Mayor Tolly reported that two bids have been received for the remodeling of the records room and Mayor’s office. After discussion Reschke made the motion to hire J.P. Construction for the remodeling project, Ruot seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Ruot questioned whether or not the J.P. Construction bid included prevailing wage. It was unclear if the bid was calculated with prevailing wage in mind so Reschke made the motion to rescind the previous motion hiring J.P. Construction for the remodeling of the records room and Mayor’s Office, Ruot seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None. Reschke will find out if J.P.’s bid included prevailing wage before the next Regular Meeting.

Reschke made the motion to donate the $300.00 which has been budgeted for the Revitalization Committee’s “Christmas on Main” celebration, Ruot seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Reschke provided for Council review, a list of Holidays on which our flags should be flown and asked if there should be any additions. After discussion Ruot made the motion to approve the flag days list with the addition of 9/11, Reschke seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Water and Sewer Superintendent Louis Jordan requested approval to host an IMLRMA safety meeting and provide a meal on October 29th, 2009 from 8:00A.M. to 12:00P.M. Jordan stated that about seven other towns attend and also host these meetings with IMLRMA. There should be a group of around 30. Mahone made the motion to approve holding an IMLRMA safety meeting and dinner on October 29th, Maynard seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Jordan also requested approval to hire Corrpro to do the annual inspection of the cathodic protection at the ground storage water tank. The cost will be $450.00. Mahone made the motion to hire Corrpro to inspect the cathodic protection at the ground storage water tank for $450.00, Thomas seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Jordan informed Council that the building at well 20 needs to have a new roof and siding. Jordan provided Council with a list of four bids he obtained. Beck Construction came in with the lowest bid of $2,729.00. Jordan explained that these bids do in fact take prevailing wage into consideration. Ruot made the motion to approve hiring Beck Construction to roof and side the well 20 building for $2,729.00, Mahone seconded. Council voting Yes: Maynard, Ruot, Mahone and Reschke. No: Thomas.

At this time Mayor Tolly requested a motion to enter Executive Session to discuss the Street & Alley Superintendent’s pay rate if there was no further business to come before Council. Thomas made the motion to enter Executive Session to discuss the Street & Alley Superintendent’s pay rate, Mahone seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to end Executive Session, Ruot seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Mahone seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.