September 10, 2002 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in September

 

NEW BUSINESS

  1. Revolving Loan Fund/Hand Application
  2. Golf Course Club House
  3. Buchanan Communications/Ashley Clark & Tom Wagner
  4. Variance Application/Bill McKinney
  5. Property Annexation/McKinney, Wakeland, Lyons Club & Packing Plant
  6. Simplified Telecommunications Tax Act Ordinance
  7. Derelict Abandoned Vehicle Ordinance
  8. Executive Session/Prevailing Wage Investigation
  9. Project Hometown Moweaqua

OLD BUSINESS

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn


The September Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Louis Jordan, Richard Hayden, Boomer Neece, Rudy Smith, Carol Duncan, Mike Antoline and Paul Bollhorst. Others present were Scott Ringo, Ed Heck, Ashley Clark, Tom Wagner, Don Dial, Pat Adams, Alice Linn, Connie King and Bill McKinney.

Mahone made the motion to approve the minutes of the August Regular Meeting with correction to be made to the Attorneys Report, Tolly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Lowe made the motion to approve the Treasurers Report, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Bills to be Paid in September, King seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Beginning New Business Mayor Dowd called on Ed Heck to present an application from Becky Hand for a Community Development Loan. Hand has requested $20,000.00 which will be used to start a bakery and restaurant. Hand will pay $269.00 per month for 7 years. A copy of the proposal is on file with the Clerk. Mahone made the motion to approve a loan in the amount of $20,000.00 to Hand for the purpose of starting a bakery and restaurant, King seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Dowd called on Mike Antoline to explain the two different methods a municipality can use to build public buildings. Antoline stated the traditional way is where an architect is hired and creates the specifications for a building. The specifications are then given to contractors who want to bid for the job. Contractors base their bid on the architects specifications. Another option is called design build. The municipality tells the contractors approximately what is needed. The contractors develop their own building package and then bid on that package. Design builds one major advantage is that it tends to be less expensive. But if it were to be tested in court for some reason the chances are slightly in favor of a Judge ruling against the design build project and the job could possibly be stopped. If an architect is hired there is security in knowing that he is aware of all regulations for public buildings.

Mayor Dowd continued saying the Golf Boards idea is for a 60’ by 112’ pole barn. Members of the Golf Board and volunteers would finish the inside. The Golf Board questions whether and Architect is needed to design an pole barn. Village Board members question whether it is a good idea not to have an architect since state statutes require municipalities to have an independent architect. Council would rather pay the money for an architect than face possible shut down of construction. Tolly made the motion to table a decision about the Golf Course clubhouse until the subject can be discussed at length, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot Mahone and Weakly. No: None.

Mayor Dowd scheduled a Special Meeting for September 17, 2002 at 7:00P.M. for the purpose of discussing the Golf Course clubhouse construction in more detail with the Golf Course Board members.

Three Representatives from Buchanan Communications were present in reference to the bill they issued for work done to our Police squad cars, which was to strip the older car of equipment and install the equipment into the new car. Chief Smith had brought the bill to Councils attention at a previous meeting and Antoline took the bill for review. Smith questioned why the bill was so high. Smith disputed the amount of hours they claimed as labor and also the hourly rate saying he didn’t think they spent 60 hours and that they raised the hourly rate to $40.00 after they verbally quoted $35.00. Tony Miller of Buchanan Communications reported $50.00 was subtracted from the total saying they had overcharged for wire. Ms. Clark explained she had inadvertently given Chief Smith a rate of $35.00 per hour when the rate had been changed to $40.00. Clark maintained the number of labor hours is correct. After discussion Smith assured he would get bids in the future to avoid this problem.

Further in New Business Mayor Dowd presented an application for a variance filed by Bill McKinney. McKinney applied for the variance requesting that the minimum lot depth of 100’ be varied to 75’ at 525 N. Main. The Zoning Board of Appeals granted the Variance contingent upon annexation of the property. Mahone made the motion to accept the Zoning Boards recommendation to approve the Variance for McKinney contingent upon annexation, Tolly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Presented Ordinance #9-10-2002-1 adopting the Simplified Municipal Telecommunications Tax Rate. Mahone made the motion to accept Ordinance #9-10-2002-1, Weakly seconded. Council voting Yes: King, Tolly, Ruot, Mahone and Weakly. No: Lowe.

Presented Ordinance #9-10-2002-2 amending the Motor Vehicle Code pertaining to abandoned, inoperable and derelict motor vehicles. Ruot made the motion to accept Ordinance #9-10-2002-2, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Ending New Business Mayor Dowd called on Scott Ringo to present Project Hometown Moweaqua. A written explanation of the project is on file with the Clerk. Ringos request of the Village Council is to be granted residential zoning at 124 W. Main so youth in the program could be housed there. After discussion it was determined that the top floor of 124 W. Main is already zoned residential.

In Old Business Mayor Dowd called on Don Dial who was present in regards to the property he wants to de-annex from the Village. Mr. Dial again requested that his property adjacent the Moweaqua Golf Course be de-annexed from the Village. Since Dial retained a lawyer Mayor Dowd instructed him to communicate through his lawyer.

Mayors Report: Mayor Dowd began his report by commending all who took part in organizing the Sesquicentennial Celebration and making it such a success. Mayor Dowd stated that Moweaqua is not officially 150 years old until October 4th. So on October 4th, 2002 at the Village Hall we will have cake and punch to celebrate. A time has not been set yet. The public is welcome.

Attorneys Report: Letters have been sent to Korner Treasures and Charlotte Kelly concerning their delinquent payments. A copy of our Subdivision Ordinance has been sent in reference to the Day Trust property asking them to comply with our subdivision code. Complaints have been issued against Keller Oil, Thrashers, Hudsons, Younkers and Aters for unkempt properties. The problems with service of process discussed at the last meeting have been resolved. The Shelby County Sheriff will serve municipal ordinance violations within the Village at no charge. A letter has been sent to Donald Land asking him to repair the dilapidated porch and cut weeds on his property. He was given 14 days to comply but has not. Antoline requests permission from Council to pursue suit against Land and also Sharyl Foster for her unpaid revolving loan. Tolly made the motion to approve Antoline filing suit against Donald Land for unkempt property and Sheryl Foster for the unpaid loan, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Police Report: Smith reports the roof is fixed. There are a few things left to do inside such as replace ceiling tiles etc.

Mayor Dowd asked Tolly to comment about the recent Police Committee meeting. Tolly reported there will be a written monthly police report for Council to review now and the Officers will also use the time clock except in emergencies.

Finance Committee: Lowe thanked Smith for the extra work during the Sesquicentennial Celebration and this months report. Lowe reports departments are overspending.

Water & Sewer Committee: Jordan reports a leak in the water tower. The painting is finished. As the tower was being filled the leak was discovered. A part is being made and Burdick Plumbing will install.

Street & Alley Committee: Boomer reports three options concerning the Ford F150 Street & Alley pickup. Trading with Pat Adair will cost $6,264.00 or trading with Moweaqua Motors will cost $6,967.00. Buying an extended warranty (5 years, 60,000 miles) will cost $995.00. After discussion Mahone made the motion to purchase the extended warranty, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Neece requested that Council give the State permission to construct a berm and plant trees at the end of Warren Street. The berm will serve to keep noise from traffic on the new highway to a minimum and obstruct the view of the highway from the residential area. The berm will be constructed on Village property. Tolly made the motion to approve the State contructing a berm on Village property, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Neece reported the tile behind Central A&M has been inspected by Ruot Contractors and must be replaced now. The tile will run through the Memorial Tree Park and Ruot advised that no trees should be planted within 30’ either side of the new tile.

Neece inquired of Council if Southard Tree Service should cut down a bad tree on Dowds boulevard or if the Street & Alley Department should do the work. After discussion Council members were in agreement that the Street & Alley Department should do the work.

Neece also questioned whether or not the Village would be interested in hiring a Central A&M student to work from 12:00P.M. to 3:00P.M. throughout the school year. After discussion it was decided the Village would not hire the student. An extra employee was not budgeted for.

The New Street & Alley Dump truck is in. It has been taken to Carlinville to have the bed and etc. put on. Neece has advertised the old truck and will take bids until October 8th. The minimum bid is $5,000.00 and bids will be opened at 12:00 noon on the 8th.

Tolly made the motion to adjourn, Weakly seconded.