September 10, 2013 — Regular Meeting

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REGULAR MEETING

September 10, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Bills to be Paid in September

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of An Ordinance Establishing and Designating the Moweaqua Business District and Approving the Moweaqua Business District Plan Within the Village of Moweaqua – Liz Nohren
  2. Approval of An Ordinance Imposing Business District Taxes Within the Moweaqua Business District – Liz Nohren
  3. Approval to Pay Main Pump Station Rehab Payment Estimate #5 – Steve Bainbridge
  4. Approval of Change Order #3 – Steve Bainbridge
  5. Approval of 2012-2013 FY Audit – Kevin Buckley
  6. Approval to Donate to Christmas on Main – Marlene Craig
  7. Approval of Audit Reimbursements – Sandi Callison
  8. Approval for Treasurer to Have View Only Online Banking – Sandi Callison
  9. Approval of Employee Free Golf Policy – Joann Lower
  10. Always Green Recycling Program Quote – Mayor Ruot
  11. Advanced Disposal Recycling Program Quote – Mayor Ruot
  12. Approval of Tree Stump Removal – Ramiro Estrada
  13. Approval of Ground Storage Water Tank Cleaning Quote – Louis Jordan
  14. Approval to Require Solicitors Badges and Fee – Don Henry
  15. Animal Control Policy – Liz Nohren
  16. Discussion Regarding Alcohol Petition – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower, Dave Little and Zach Hite. Employees present were Officer Lamb, Ramiro Estrada, Lola Allen, Louis Jordan, Sandi Callison and Attorney for the Village, Liz Nohren was also present. Others present included Kevin Buckley, Steve Hooper, Mike Reschke, Ellen Gibson, Marlene Craig, Eleanor James, Barbara Zindel, Scott Althoff and Brad Metzger.

Hite made the motion to approve the minutes of the August Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. Abstain: Burgener. No: None.

Maynard made the motion to approve the Bills to be Paid in August with additions and corrections, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard requested clarification of the ordinance regarding garbage service in the Village of Moweaqua. Maynard explained that the Clerk has received calls from residents stating that Advanced Disposal has sent them a bill and told them that they are required by the Village of Moweaqua to have garbage service at their home. Mayor Ruot requested that the Clerk collect copies of the bills and stated that he will contact Ed Woker to get the situation straightened out. Mayor Ruot stated that residents are not required by the Village of Moweaqua to have garbage service at their home. However, garbage must not be allowed to accumulate and a fine may be imposed if a resident does not dispose of garbage properly.

Maynard called on Ellen Gibson to discuss an issue that has taken place in her neighborhood. Gibson stated that she grew up here and is familiar with the rule that it is against Village Ordinances to block a public sidewalk. Gibson is aware of one resident in her area that was threatened with being ticketed for parking on the sidewalk. Gibson explained that her complaint is that there are other residents who park on the sidewalk but were not warned. Gibson stated that she has notified several board members including the Mayor. She was told to file a written complaint. Gibson asked why she needs to fill out a complaint when there is an ordinance against parking on a public sidewalk. Why is the ordinance only being enforced with one resident. Attorney Nohren stated that it is up to the Police Department to use their own discretion in enforcing the ordinance. Nohren recommended that Gibson file the written complaint and the Police Department will follow up.

Attorney Nohren stated that there will be a Tax Levy Meeting scheduled to take place at her office in Shelbyville in October. The Tax Levy Ordinance will be approved at the November Regular Meeting.

Attorney Nohren also clarified an issue that arose at the August Regular Meeting. There had been a brief discussion regarding the North Main Water Extension. Nohren explained that the Village of Moweaqua does not currently have in effect an ordinance that would automatically expose land owners to an annexation merely by being involved in a water main extension. It is a common practice that can be implemented by passage of an ordinance if the Village wishes to do so. The consensus of the board was not to pursue an ordinance of this nature.

Mayor Ruot reported that the residents who were planning the new school were informed that they must apply for a Special Use Permit and follow Zoning Code procedures. Since the owners received the Special Use Permit application, the sign advertising the school has been removed from the lot and they have not submitted the application.

Mayor Ruot also reported that he received a complaint of a gas truck being parked in the Keller Oil lot. Mayor Ruot stated that he contacted the owner of the property and they do not want anyone to be allowed to park on the property. Mayor Ruot reported that he has contacted the people who usually park on the lot and told them they have to find parking elsewhere.

Attorney Nohren presented Ordinance #09/10/2013-1 Establishing and Designating the Moweaqua Business District and Approving the Moweaqua Business District Plan Within the Village of Moweaqua. Little made the motion to approve Ordinance #09/10/2013-1 Establishing and Designating the Moweaqua Business District and Approving the Moweaqua Business District Plan Within the Village of Moweaqua, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented Ordinance #09/10/2013-2 Imposing Business District Taxes Within the Moweaqua Business District. Lower made the motion to approve Ordinance #09/10/2013-2 Imposing Business District Taxes Within the Moweaqua Business District, Hite seconded. Council voting yes: Maynard, Burgener, Lower, Little and Hite. No: Henry.

Mayor Ruot called on Kevin Buckley who was in attendance to present audit findings for fiscal year 2012-2013. Buckley provided a copy for each council member to review and gave a brief explanation of the contents and recommendations. After discussion Burgener made the motion to accept the 2012-2013 audit report and recommendations, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Treasurer, Sandi Callison explained that after the audit, the General Fund owes the Water and Sewer Department and the Golf Course reimbursements. This is due to money received from the levy for Insurance, payroll taxes and retirement. The amount owed to the Water and Sewer Department is $10,779.19 and the amount owed to the Golf Course is $10,779.17. After discussion Little made the motion to approve applying the $10,779.17 tax levy audit adjustment to the Golf Course outstanding debt, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: Lower.

Burgener made the motion to approve reimbursement of $10,779.19 tax levy audit adjustment to the Water and Sewer Department, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Callison requested permission to have view only online banking at Ayars Bank. Callison explained that this would give her immediate access to Village accounts and would make book keeping more efficient. She will no longer have to call or visit the bank in order to get information regarding checking accounts etc. Callison stated that she, the Mayor, and the Finance Chairman would be the only three to hold the password. Maynard made the motion to approve the Treasurer having view only online banking at Ayars Bank, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Marlene Craig was in attendance to request a donation for this years Christmas on Main Celebration. Burgener stated that this is good community relations and made the motion to approve a donation of $500.00 to the Christmas on Main celebration, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot reported receiving quotes for recycling from Advanced Disposal and Always Green. Advanced Disposal quoted $140.00 per dumpster which is approximately the same size as the one currently being provided by Midstate Salvage. Mayor Ruot explained that Midstate Salvage picks up twice per month at a rate of $150.00 per pick up. Mayor Ruot suspects that Advanced will pick up twice per month also. Always Green Recycling proposed $120.00 per month for unlimited totes. Representative Scott Althoff was in attendance to answer questions. After discussion Council determined that they would like for Always Green to provide 25 totes to begin with. Hite made the motion to approve entering into a service agreement with Always Green Recycling who will provide unlimited totes for $120.00 per month, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot called on Joann Lower to discuss the Employee Free Golf Policy. Lower provided Council with a revised Free Golf Policy for review. Mayor Ruot stated that he does not see any changes in the policy. Lower explained that part time employees are now limited to three rounds as opposed to unlimited rounds and they will be required to pay for the cart. Lower stated that an employee who does not receive free golf is most likely not going to purchase a pass. However, an employee who does receive free golf will generally bring one to three more paying golfers to golf with. After discussion Council determined that the Free Golf Policy needs to be discussed further. Mayor Ruot and Joanne Lower will attend the next Golf Meeting scheduled for September 17th.

Water and Sewer Superintendent Louis Jordan requested approval to accept a quote of $3,475.00 from National Wash Authority for cleaning the ground storage water tank. Jordan explained that the tank was last cleaned in August, 2011. Jordan also stated that a mildew preventative will be put on the tank after the cleaning. Maynard made the motion to approve the quote of $3,475.00 from National Wash Authority for cleaning the ground storage water tank, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to accept a quote of $200.00 from BB’s Stump Removal for removal of 10 stumps. Maynard made the motion to approve the quote of $200.00 from BB’s Stump Removal for removal of 10 stumps, Lower seconded. Council voting Yes: Mayanrd, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite.