September 10, 2019–Regular Meeting

← Back to Meeting Minutes
Print This Page

Call to Order Pledge to the Flag Roll Call

CONSENT AGENDA
Approval of August Regular Meeting Minutes Approval of Bills to be Paid in September
Approval of Treasurer’s Report with Audit Adjustments

Committee Reports Attorney’s Report Mayor’s Report Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Sidewalk Study – Kenny Long
2. Approval of Resolution 2019-R3 Authorizing the Use of Tax Increment
Financing Funds and Business District Funds for the Gorden Road Sidewalk and Drainage Improvement Project – Mayor Neece
3. Discussion and Possible Action Regarding Street Maintenance Shed Concrete Bids – Kenny Long
4. Discussion and Possible Action Regarding Street Maintenance Shed
Plumbing Bids – Kenny Long
5. Discussion and Possible Action Regarding Cabinet Bids – Kenny Long
6. Approval of 2018 – 2019 Fiscal Year Audit Including Audit Adjustments
– Mayor Neece
7. Approval of Amended Liquor Ordinance #2019 -15 – Attorney Garwood
8. Discussion and Possible Action Regarding Services and Equipment for Squad Cars 1, 2 and 3 – Chief Maki
9. Discussion and Possible Action Regarding Wages and Compensation
for Officer Jones and Officer Johnson – J.D. Malone
10. Ordinance #2019 -16 Enacting a Code of Ordinances for the Village of Moweaqua – Mayor Neece
11. Discussion and Possible Action Regarding Cedar Street Lift Station
Repair – Ramiro Estrada
12. Executive Session – Mayor Neece
(A) Regarding the Appointment, Employment, Compensation Discipline, Performance or Dismissal of a Specific Employee
(B) Pending Litigation (C Real Estate
Adjourn

_____________________________________________________________________________________________________
REGULAR MEETING
September 10, 2019

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Shuster, Marcia Maynard, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Chief Maki, Officer Jones, Brad Sams, Ramiro Estrada, Jill Jordan, Mischelle Davis and Attorney for the Village Scott Garwood, was also present. Others attending included Linda Long, Kyra Harvey, Connie Malone, Amanda Westbrook, Joann Lower, Mark Bingham, Rick Stiner, Tyler McLain, Keith Moran, Louis Jordan and Gary Fore.
Malone made the motion to approve the Consent Agenda with additions and corrections, including August Regular Meeting Minutes, Bills to be Paid in September, with the exception of American Legal Publishing, until inquiries are made regarding the amount due and the Treasurer’s Report including audit adjustments, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Street & Alley Committee Chairman Kenny Long presented an engineering quote from Chastain & Associates for conducting a sidewalk study to determine the optimal locations for sidewalks along East Main Street and Gorden Road. Engineer Mark Bingham explained that Chastain & Associates proposes to perform the necessary survey and planning details to develop options for the sidewalk plans. The initial work includes the survey to determine preliminary grades and alignment, drawings to depict alignment options and preliminary plans and preliminary cost estimates. Whitney made the motion to approve the quote of $9,200.00 from Chastain & Associates for conducting a sidewalk study regarding East Main Street and Gorden Road, Long seconded. Council voting Yes: Long, Shuster, Malone, Whitney and Hayes. No: Maynard.
TIF Consultant Keith Moran presented TIF Resolution #2019-R3 authorizing the use of Tax Increment Financing Funds and Business District Funds for the Gorden Road Sidewalk and Drainage Improvement project. Moran stated that the Gorden Road Sidewalk project is an eligible expense in accordance with TIF and Business District guidelines which provides for improvements to public infrastructure such as roads and sidewalks. The area subject to improvements is located within both districts. After discussion Long made the motion to approve TIF Resolution #2019-R3 Authorizing the use of TIF funds for the Gorden Road sidewalk and Drainage Improvement Project, Whitney seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Street & Alley Committee Chairman Kenny Long presented an engineering quote from Chastain & Associates for conducting a drainage study. Engineer Mark Bingham explained that Chastain & Associates agrees to perform planning details to develop options for drainage as it relates to the proposed East Main Street and Gorden Road sidewalk project. Long made the motion to approve the quote of $4,900.00 from Chastain & Associates for preliminary drainage layout regarding East Main Street and Gorden Road to be paid from TIF funds, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Long presented three quotes for concrete flooring to be installed at the new Street Maintenance shed. After discussion Malone made the motion to approve the quote of $18,500.00 from Hutchins Excavating for concrete flooring to be installed at the new Street Maintenance shed, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Long presented quotes for plumbing and a heating system for the new Street Maintenance shed. Stiner’s Plumbing submitted a bid of $23,751.20 for plumbing and a bid of $14,966.45 for a heating system. After discussion Malone made the motion to approve the quote of $23,751.20 from Stiner’s Plumbing for plumbing at the new Street Maintenance shed and also to approve the quote of $14,996.45 for a heating system. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Long presented two quotes for cabinetry to be installed in the Village Hall office. After discussion, Whitney made the motion to approve the quote of $5,089.96 from D. Davis & Son for kitchenette and storage cabinets, Malone seconded. Council voting Yes: Long, Shuster, Malone, Whitney and Hayes. Abstain: Maynard.
Mayor Neece requested a motion to approve the Annual Audit Report as presented at the August Regular Meeting. Finance Committee Chairman Marcia Maynard made the motion to approve the Annual Audit as presented at the August Regular Meeting including tax levy audit adjustments to reimburse the Water & Sewer Fund $7,845.22 and apply $7,845.23 to the Golf Course outstanding debt, Shuster seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Amended Liquor Ordinance #2019-15 amending the liquor code to allow 19 and 20-year old employees to serve alcohol under Class A and Class B licenses. Shuster made the motion to approve Amended Liquor Ordinance #2019-15, Whitney seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Chief Maki presented a quote of $2,051.00 from Central Service Center for services and equipment for all three squad cars. After discussion Whitney made the motion to approve the quote of $2,051.00 from Central Service Center for services and equipment for three squad cars, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Personnel Committee Chairman J.D. Malone stated that Adam Jones was not given a six month raise as proposed when he was hired. Malone made the motion to approve a raise for Adam Jones to $20.00 per hour made retroactive to March 24, 2019 and adding an additional 3% effective as of the first pay period in May 2019, Long seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Mayor Neece presented Ordinance #2019-16 enacting a code of ordinances for the Village of Moweaqua. It was determined in March of 2018 that the present general and permanent ordinances of the Village are inadequate and outdated. American Legal Publishing was hired to revise and recodify the ordinances of the Village of general and permanent nature and publish in book form. Maynard made the motion to approve Ordinance #2019-16 enacting a code of ordinances revising, amending, restating codifying and compiling certain existing general ordinances of the political subdivision dealing with subjects embraced in such code of ordinances, Hayes seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Water & Sewer Superintendent Ramiro Estrada presented a quote of $6,481.41 from Vandevanter Engineering for repairing the Cedar Street lift station pump. Shuster made a motion to approve the quote of $6,481.41 from Vandevanter Engineering for repairing the Cedar Street lift station pump, Whitney seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Shuster made the motion to adjourn, Malone seconded. Council voting Yes: Long, Shuster, Maynard, Malone, Whitney and Hayes. No: None.