September 11, 2012 — Regular Meeting

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REGULAR MEETING

September 11, 2012

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in September

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Audit – Kevin Buckley
  2. Morrell Zoning Ordinance – Mike Antoline
  3. Leaf Vac Repair – Ramiro Estrada
  4. Salt Purchase Approval – Ramiro Estrada
  5. October 2, 2012 Training – Chief Maynard
  6. Water Shed Rate Increase Ordinance – Mike Antoline
  7. Animal Control – Mike Antoline
  8. Impact of Alcohol Sales – Mike Antoline

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Louis Jordan, Kim Adamson, Ramiro Estrada, Lola Allen, Sandi Callison, Rob Maynard and Brian Wade. Others present included Don Wright, Steve Hooper, Bob and Lonnie Curry, Brian Wright, Evelyn Lowe, Diane Wright, Kevin Buckley, Brian Zindel, and Mr. & Mrs. Bob Phillips.

Maynard made the motion to approve the minutes of the August Regular Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Treasurer’s Report, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the Bills to be Paid in September with additions and corrections, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Chairman of the Health and Safety Committee Don Henry reported that both property owners that were sent notices to abate last month have made progress in removing debris and weeds. No further action will be taken at this time.

Larry Burgener reported receiving a request for a street light to be placed on the South end of South Main in the vicinity of Fox Meadow. Jordan stated that he would call Ameren Illinois to find out the cost of having a light added in that area.

Burgener also reported receiving more complaints about the brush behind 310 S. East. The brush is drawing flocks of sparrows. Mayor Tolly inquired if pictures have been sent to Attorney Antoline and Burgener stated that pictures have been sent. Mayor Tolly agreed to follow up on the status of the notice to abate with Attorney Antoline.

Burgener discussed the recent Drainage Report and called on Brian Zindel to present his ideas regarding the report to Council. Zindel stated that he believes replacing the existing tile and creating ponds would greatly improve the situation. Burgener also inquired of Bob Curry what he would recommend. Curry stated that he agrees with Zindel that replacing the existing tile and ponds might be a good start towards a drainage solution for the area. Burgener stated that Council should actively pursue a solution to the drainage problem now that the drainage report is done and the options have been presented. Council was in agreement that a special meeting should be called in order to decide what would be the best solution for the problem. Jordan requested that Village Engineer Steve Bainbridge be asked to attend the special meeting to answer any questions that might help in the decision making process. Mayor Tolly stated that that would be a good idea and after Bainbridge is contacted he would follow up with scheduling the meeting.

Community Development Director Kim Adamson provided Council with a summary of her report for August. Adamson reports that Façade Grant funds have been distributed to qualifying participants. There is still $2,188.79 left in the account for new projects. Adamson reports also that Rick Norsen has completed the remodel of 229 W. Madison in accordance to the TIF Agreement and the house is now up for sale. Adamson is currently working with Bob Curry and Larry Woody regarding future development and continuing to research for grant possibilities.

In New Business Mayor Tolly called on Kevin Buckley who was in attendance to present audit findings for fiscal year 2011-2012. Buckley provided a copy for each council member to review and gave a brief explanation of the contents and recommendations. After discussion Maynard made the motion to accept the 2011-2012 audit report and recommendations, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

In Attorney Antoline’s absence, Village Clerk, Mischelle Davis presented a variance request from Randy Morrell. Attorney Antoline will provide the Variance Ordinance at the next Regular Meeting. Morrell requested approval to add a 10 foot by 24 foot addition on to the existing garage located at 346 E. South. The addition will be built 4 feet 5 inches from the East property line rather than 7 feet 6 inches. The Zoning Board of Appeals met and there were no adverse parties. The Zoning Board of Appeals voted unanimously to grant the Variance. Maynard made the motion to accept the Zoning Board of Appeals recommendation to grant the Variance to Morrell, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to discuss estimates for leaf vac repair. Estrada stated that he obtained estimates from Rahn Equipment for a rebuilt engine, used engine, new engine and new impeller. After discussion Ruot made the motion to accept the estimate of $5,500.00 for a rebuilt engine and $1,200.00 for new impeller, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada also presented a quote for de-icing salt from North American Salt Co. The price per ton delivered is $68.57. Estrada stated that the Village most likely will not need more than 22 tons which will be $1,508.54 plus a surcharge. Maynard made the motion to accept the quote of $68.57 per ton up to 22 tons plus the surcharge for de-icing salt, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Next in New Business Mayor Tolly called on Chief Maynard. Maynard requested approval to attend an “Officer Under Fire” training to be held at the ILEAS Training Center in Urbana on October 2nd and 3rd. Cost for the training is $299.00. Burgener made the motion to approve paying the fee of $299.00 for Chief Maynard to attend the “Officer Under Fire” training, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard also requested approval to add a cell phone data plan to his current service at a fee of $30.00 per month. Little made the motion to approve Chief Maynard adding a data plan to his current cell phone service for $30.00 per month, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.