September 12, 2017 — Regular Meeting

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The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present were Louis Jordan, Ramiro Estrada, Brad Burcham, Chief Maynard, Lola Allen, Sandi Callison, Brad Burcham, Ed Hanley, Mike Seitz, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others present included Kevin Buckley, Leto Voudrie, Larry Morrell, Bill Wiseman, Bob Moberly and Leigh Postin.

Maynard made the motion to approve the Consent Agenda with additions and corrections, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Kevin Buckley who was in attendance to present audit findings for fiscal year 2016-2017.  Buckley provided a copy for each Council member to review and gave a brief explanation of the contents and recommendations.  After discussion Maynard made the motion to approve the Annual Audit Report as presented including Tax Levy Audit Adjustments to reimburse Water & Sewer Fund $10,944.26 and application of $10,944.25 to Golf Course outstanding debt, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Ed Woker of Advanced Disposal.  Woker presented an amended Recycling Proposal for Council review and approval.  After discussion Lower made the motion to rescind the June motion regarding Advanced Disposal Garbage and Recycling Proposal & to Authorize and Direct the Mayor and Clerk to Execute the Revised Agreement with Advanced Disposal effective August 31, 2017, Reschke seconded.  Council voting Yes:  Plain, Shuster, Lower, Reschke and Conlin.  No:  Maynard.

Village Engineer Steve Bainbridge presented Burdick Plumbing and Heating Pay Estimate #8.  After discussion Maynard made the motion to approve Burdick Plumbing & Heating Pay Estimate #8 in the amount of $178,784.10, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Golf Pro Brad Burcham to discuss Golf Cart Quotes.  Burcham presented three quotes for 60 new golf carts.  Burcham recommends trading in the fifty 2010 and five 2012 Yamaha carts.  Five carts will be kept.  There will be a five year “Lease to Own” option with $1.00 per cart buyout at the end of the contract.  Lease payments will begin May 2018 with six seasonal payments annually.  After discussion Conlin made the motion to approve the quote from TNT Yamaha for sixty 2018 Golf Carts at $118,830.00, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Next in New Business Finance Chairman Marcia Maynard presented Community Relations Donations in the amount of $1,000.00 to the Ministerial Alliance food Pantry, $1,000.00 to the Senior Citizens Program and $500.00 to the Christmas on Main Committee.  Maynard made the motion to approve the Community Relations Donations as presented, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Ed Flynn presented NIMS Ordinance #2017-14 Adopting Regulations, Practices and Standards of the National Incident Management System.  NIMS provides the template for the management, preventions, response, mitigation and recovery from serious loss of life and property and harm to the environment.  The Federal Government and the State of Illinois have adopted this framework and have required all local governments and jurisdictions to be NIMS compliant.  In return, local entities would be considered eligible to receive federal preparedness funds as a sub-grantee of the State.  After discussion Lower made the motion to approve NIMS Ordinance #2017-14, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Flynn presented Gaming Fee Ordinance #2017-16 imposing an Annual Fee for the Operation of Video Gaming Terminals which is an excellent source of revenue.  The maximum statutory fee of $25.00 per terminal is imposed.  The Ordinance provides for a maximum of five gaming terminals.  After discussion Reschke made the motion to approve Gaming Ordinance #2107-16 effective January 1, 2018, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Flynn presented Amended Liquor Code Ordinance #2017-15 adding that 19 and 20 year olds, employed at an entity holding a Class A Liquor License, shall be lawfully entitled to draw, pour or mix any alcoholic liquor in said premises, either as an employee or gratuitously.  This exception is subject to the 19 and 20 year old employee successfully completing BASSET training.  After discussion Conlin made the motion to approve Amended Liquor Code Ordinance #2107-15, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece recommended modifying Non-Highway Vehicle Ordinance #2017-13 to Authorize and Regulate the Use of Non-Highway and Neighborhood Electric Vehicles on Streets by changing the license fee from $50.00 to $25.00.  Council was in agreement and Plain made the motion to lower the license fee for Non-Highway and Neighborhood Electric Vehicles from $50.00 to $25.00 effective January 1, 2018, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, and Conlin.  No:  Reschke.

Lower presented estimates from LDH Electric for electrical repairs to be done in the Police Department.  Lower stated that there are several exposed junction boxes in the attic that need to be covered, lighting in Officer Lamb’s office needs to be replaced and a new power line needs to be installed for the Police Department signs.  After discussion Maynard made the motion to approve the estimates from LDH Electric for electrical repairs to be done in the Police Department with the exception of power to the Police Department signs, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower Reschke and Conlin.  No:  None.  Action regarding power to the Police Department signs has been tabled.

Street and Alley Superintendent Ramiro Estrada requested approval to remove trees at 329 E. Cherry.  Jack Penrod has inquired about having the trees cut down because the roots are causing damage to his asphalt driveway.  The trees are located on the boulevard.  After discussion Maynard made the motion to approve removing boulevard trees at 329 E. Cherry, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Street and Alley Superintendent Ramiro Estrada requested approval to change the street light bulbs to LED.  Ramiro reported that the Village would save substantially on electricity and wear and tear on the lights.  LED bulbs are also environmentally friendly.  The cost to make the change would be $72.00 per light x 59 lights.  After discussion Reschke made the motion to approve changing the uptown street lights to LED at a cost of $72.00 per light, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Water and Sewer Superintendent Louis Jordan requested approval to set tap fees for the West Main Water Main Extension.  Jordan stated that anyone wanting to tap on to the water main will be able to make payments for up to two years but must pay at least $1,000.00 per year. The agreement will be interest free.  The tap fee will be $2,000.00 if paid before October 1, 2017 and $2,500.00 after October 1, 2017.  The tap fee includes 1” water meter, corp, saddle and curb stop.  Maynard made the motion to approve setting tap fees for the West Main Water Main Extension – Ponting to End, $2,000.00 before October 1, 2017, $2,500.00 after October 1, 2017,  Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Conlin made the motion to adjourn, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.