September 13, 2016 — Regular Meeting

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REGULAR MEETING

September 13, 2016

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July 27th Special Meeting Minutes

Approval of August Regular Meeting Minutes

Approval of Bills to be Paid in September

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Ordinance #2016-10 Controlling Travel Expenses of the Village of Moweaqua – Liz Nohren
  2. Discussion and Possible Action Regarding Property Located at 330 S. Plum – Liz Nohren
  3. Discussion and Possible Action Regarding Property Located at 124 W. Main – Liz Nohren
  4. Discussion and Possible Action Regarding Property Located at 502 S. Plum – Liz Nohren
  5. Approval to Hire Part Time Employee for Water & Sewer Department and Street & Alley Department – Boomer Neece
  6. Approval for CAM to have Homecoming Bonfire – Boomer Neece
  7. Approval of Asphalt Repairs – Ramiro Estrada
  8. Approval to Purchase Salt – Ramiro Estrada
  9. Approval of Quote for Well 19 Maintenance – Louis Jordan
  10. Discussion Regarding Possible Water Main to Larry Cutler Property – Louis Jordan
  11. Discussion and Possible Action Regarding Crossing Guards Hours and Wages – Mike Reschke
  12. Approval of Golf Course Improvements – Mike Reschke
  13. Discussion Regarding “Possession Ordinance” – Chief Maynard
  14. Approval to Attend Firearms Training – Chief Maynard
  15. Approval of Donation to “Shop With a Cop” – Chief Maynard
  16. Approval of Donation to “Real Men Wear Pink Golf Outing – Chief Maynard
  17. Approval of “Raiders for the Cure” Bus Decals – Chief Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.

Employees present were Louis Jordan, Ramiro Estrada and Rob Maynard. Attorney for the Village, Liz Nohren was absent. Others present included Bill McKinney, Dave Boyd, Rick Stiner and Mike Seitz.

Maynard made the motion to approve the July 27th Special Meeting Minutes, Henry seconded. Council voting Yes: Henry, Maynard and Reschke. Abstain: Neece, Lower and Conlin. No: None.

Neece made the motion to approve the August Regular Meeting Minutes, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. Abstain: Henry. No: None.

Neece made the motion to approve the Bills to be Paid in September with additions and corrections, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Mayor Ruot stated that in Attorney Nohren’s absence she provided a letter regarding the property located at 330 S. Plum. Nohren explained in her letter that the house was being sold to the Harris’s on contract by Dennis Ballinger. The Harris’s moved out of the house at which time Ballinger then quit-claimed the property to the Harris’s. The Shelby County Health Department has been contacted and did not find adequate reason to deem the property dangerous or unsafe. The real estate taxes have not been paid for three years and will be sold by the County at auction. The new owner will hopefully clean and repair the property. If the property does not sell the Village may be able to proceed with the judicial deed process. Attorney Nohren advised in her letter that if the two tickets Chief Maynard issued the Harris’s have not been paid, the Village can proceed with an Ordinance Violation Complaint. Neece made the motion to proceed with an Ordinance violation Complaint against the Harris’s, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented another letter from Attorney Nohren regarding the property located at 502 S. Plum. Nohren explains that the owner no longer has possession of the property due to bankruptcy and has not paid the property taxes for two years. Nohren stated that the property is vacant and that she has ordered title work in order to see what liens are against it. Nohren stated that Council will be able to decide if the property is a good prospect for a Judicial Deed after she has had the opportunity to review the title work.

Mayor Ruot called on Street & Alley Committee Chairman Boomer Neece to discuss hiring a part time employee. Neece explained that the part time help the Village employed during the summer have gone to other jobs that pay better. The position was advertised in the newspaper and five applications were received. Neece stated that the Village needs to offer a competitive wage to part time employees based on skill level. After considering all applications received Neece made the motion to hire Josh Addison at a pay rate of $12.00 per hour due to his possession of CDL license and other equipment experience, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece requested Council approval for Central A & M to have the Homecoming bonfire on school grounds since the Village has a “No Burn” ordinance in place. After discussion Neece made the motion to approve that CAM have the Homecoming bonfire on school grounds, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada presented two quotes for repairing asphalt in three areas. After comparing the two quotes Neece made the motion to approve C.L. Rhodes quote of $5,413.00 for asphalt repairs, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented a quote from Cargill of $71.86 per ton for rock salt. Estrada estimates that 20 ton will be needed. Maynard made the motion to approve the quote from Cargill of $17.68 per ton for rock salt, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Water & Sewer Superintendent Louis Jordan to discuss maintenance for well #19. Jordan explained that a bleach treatment is now required to disinfect the well and discharge pipeline on well #19 which is an additional expense that was not anticipated. Jordan stated that Brotcke Well & Pump has quoted $2,500.00 for the bleach treatment. After discussion Neece made the motion to approve the quote of $2,500.00 from Brotcke Well and Pump for Well #19 maintenance, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Mike Reschke to discuss Crossing Guard hours and wages. During the annual audit a discrepancy was found in crossing guard time cards. One guard was claiming an hour on her card for the morning shift and the other was claiming one and a quarter hours. It was determined that crossing guards should be paid for one and a quarter hours for the morning shift due to children who are dropped off for breakfast at school. Lower made the motion to pay crossing guards for one and a quarter hours for the morning shift made retroactive to the beginning of the 2016-2017 school year, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Reschke presented a request from the Golf Course for monetary assistance with repairs and improvements. Reschke explained that $11,000.00 is needed and he would like to see funds from the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax account be used towards the repairs and improvements. Reschke stated that the Golf Course has been required by the Health Department to install a UV system to kill bacteria in the well. The cost of installing the UV system is $1,123.00. Reschke also stated that the pressure tank for the irrigation system is failing and Thomas Plumbing has submitted an estimate of $3,700.00 for replacement. Reschke provided a list of several repairs and improvements for Council review. After discussion Lower made the motion to approve using $11,000.00 from the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax account for the specified repairs and improvements at the Golf Course, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None. A complete list of improvements is on file with the Clerk.

Chief Maynard requested approval to attend a free firearms training at the Police Training Institute on February 13th – 15th, 2017. Neece made the motion to approve Chief Maynard attending a free Firearms Training at PTI in February, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to donate $250.00 to the “Shop With a Cop” program from the Drug Alcohol Account. Neece made the motion to approve donating $250.00 to the “Shop With a Cop” program from the Drug and Alcohol Account, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to donate to the “Real Men Wear Pink” fundraiser from the Drug and Alcohol account. Conlin made the motion to approve donating to the “Real Men Wear Pink” fundraiser from the Drug and Alcohol Account”, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to donate up to $250.00 from the Drug and Alcohol account for “Raiders for the Cure” bus decals. Lower made the motion to approve donating up to $250.00 from the Drug and Alcohol Account for “Raiders for the Cure” bus decals, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower and Conlin. Abstain: Mike Reschke. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Conlin made the motion to adjourn, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.