September 14, 2010 — Regular Meeting

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REGULAR MEETING

September 14, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in September

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Trustee Appointment / Swearing In – Mayor Tolly
  2. Annual Audit – Kevin Buckley
  3. Pump Station Rehab / Curry Construction Payment – Steve Bainbridge
  4. Annexation Ordinances / McKinney and Sprague – Attorney Antoline
  5. East Street Water Drainage – Steve Ruot
  6. OLD BUSINESS
  7. Recycling Bin – Mayor Tolly
  8. Building Maintenance / Mold – Maynard
  9. Utility Vehicle – Attorney Antoline
  10. Ratify Motion / Bainbridge to Prepare Plats of Annexation – Reschke

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Lola Allen, Louis Jordan, Sandi Callison, Chief Maynard, Ramiro Estrada, Boomer Neece and Attorney for the Village, Mike Antoline was also present. Others present included Kevin Buckley, Don Smith, Jason Smith, Larry Morrell, Mary Ann Stiner, Evelyn Lowe, Steve Hooper, Don Crow, Kim Adamson, Bill Chasteen, Larry Minott and Don Whitlow.

Ruot made the motion to approve the minutes of the August Regular Meeting with correction, Mahone seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Treasurer’s Report, Maynard seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in September with corrections and additions, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None.

Reporting for the Buildings and Grounds Committee, Maynard stated that the landscaping borders have been installed around the Welcome to Moweaqua signs and that they look very nice. Maynard reported receiving a complaint from a citizen about a tree on the boulevard of South Main Street. The green ash tree is split and probably needs to be removed. The alley behind the citizens home also has a large hole that needs to be repaired. The alley is frequently used by the homeowner to access the garage. Maynard reported receiving a call from Mr. Helton in regards to the letter he received from Mayor Tolly. Helton stated that he has made progress with the shed. The roof is on and he hopes to have the building completed in a week.

Street and Alley Superintendent Ramiro Estrada stated that he has looked at the tree Maynard mentioned and verified that it is split. Estrada requested that Mahone have a look at the tree and advise him. Mahone agreed.

Maynard stated that DMJ has provided a quote for repairing the moisture and mold problem in the Police Department Office. Larry Minott of DMJ was in attendance and stated that the moisture problem needs to be addressed to prevent further damage and continued mold growth. Maynard stated that the quote from DMJ is based on prevailing wage. After discussion, Ruot made the motion to accept the quote from DMJ, Mahone seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None.

Street and Alley Committee Chairman Larry Burgener discussed the safety hazard of having no city sidewalk leading out to the new Dollar General and Casey’s. The Mayor stated that the new speed limit signs have been put up but agrees that isn’t enough. Reschke states that the owners of the property adjacent most likely will develop it and should be asked to included sidewalks. Mahone stated that the developers can be required to install sidewalk in front of their building. Mahone also suggested that the County be contacted to see if they are willing to provide sidewalks on their portion of East Main.

Kevin Buckley was in attendance to give the audit report for fiscal year 2009-2010. Buckley provided a copy of the report to each board member for review and explained briefly the contents and recommendations. Reschke made the motion to accept the audit as presented, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None.

In Attorney Antoline’s report he explained that low speed vehicles such as a gator are allowed for municipal use under state statute. Statutes specifically allow for the use of ATV’s on roadways for municipalities. The ATV must however meet all safety criteria and be licensed by the Secretary of State.

Attorney Antoline reported that the annexations will take place at the next Regular Meeting rather than this meeting.

Antoline also reported that the Prevailing Wage Investigation is complete. Antoline stated that is was determined by the Illinois Department of Labor that the Federal Davis / Bacon Wage Determination Act applied to this project. However, wages are set by the U.S. Secretary of Labor not the IDOL. So it was finally determined that this project was outside of the jurisdiction of the IDOL and the case has been closed.

Mayor Tolly reported that Nick Clark of Select IT has looked at our current computer system and determined that the computer being used as a “server” is of no use. Clark’s assessment was free. Mayor Tolly requested that Council review their copy of Clarks assessment and be prepared to discuss this topic further at a future meeting.

Mayor Tolly reported that there has been much discussion and research done by himself, the Street and Alley Superintendent and the Water and Sewer Superintendent regarding the drainage situation. Mayor Tolly stated that they are looking for solutions and trying to locate the most problem areas. Mayor Tolly also stated that several boulevard trees will need to be removed and broken tiles will need to be replaced. Mayor Tolly would like to see if any grant money is available for this type of project. Bill Chasteen and Don Smith were in attendance to discuss the drainage issue and both stated they would like to see action taken to rectify the problems.

Mayor Tolly announced his intention to appoint Kim Adamson to fill the seat that Howard Wise vacated at the last Regular Meeting. Tolly requested a motion to appoint Adamson. Maynard made the motion to appoint Kim Adamson as Trustee, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. No: None. Adamson was sworn in by Clerk Davis.

Steve Bainbridge of BGM was in attendance to present a bill from Curry Construction for work done on the Pine Street and Cedar Street lift stations through July 30, 2010. The original amount of the contract is $223,250.00 and the project is 50.7{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete. Bainbridge estimates the project should be 100{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete by October. Ruot made the motion to approve payment from CDAP Grant #09-242014 funds to Curry Construction in the amount of $101,945.70, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Bainbridge also requested a motion to approve payment to West Central Development Council for administrative fees associated with this project. Mahone made the motion to approve payment from CDAP Grant #09-242014 funds to West Central Development Council in the amount of $3,000.00 for administrative fees, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot discussed the East Street water drainage problems. Ruot stated that even with no rain residents in the area are getting water in their basements. Ruot reiterated that Council is well aware of the problems and is in the process of figuring out where the worst of the problems lie. Figuring out where drainage is slowest will help in determining how to resolve the issue. Mayor Tolly stated that regretfully several trees may need to be cut down and the roots ground out. Burgener suggested inquiring about available grants because this project could turn out to be substantial.

Mayor Tolly requested discussion about the recycling bin. Jordan reported that after doing some figuring it has been determined that if a person were to be hired part time to oversee the bin it would cost as much or more in wages as the dump fee we would be trying to save. It is not feasible to hire someone and other recycling companies charges will compare to Midstate Salvage.

Clerk Davis requested ratification of the motion to approve BGM to prepare the plats of annexation for McKinney and Sprague. Reschke made the motion to ratify last months motion to approve BGM to prepare plats of annexation for McKinney and Sprague. Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to enter Executive Session if there was no further business. Ruot made the motion to enter Executive Session to discuss employee benefits and compensation, Mahone seconded.

Mahone made the motion to end Executive Session, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to adjourn, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.