September 8, 2015 — Regular Meeting

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REGULAR MEETING

September 8, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Bills to be Paid in September

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Bid for Sewage Treatment Plant Chlorination / De-chlorination – Steve Bainbridge
  2. Approval to Turn Veterans Memorial Over to Village of Moweaqua – Barbara Jostes
  3. Approval of Street Closure for BBQ Contest – Marcia Maynard
  4. Approval of Amended Committee Appointments – Mayor Ruot
  5. Approval of TIF Ordinance #2015-11 / Crawfords Pizza & Pub III – Liz Nohren
  6. Approval of Ordinance #2015-12 Allowing the Village of Moweaqua to Borrow Funds from the Public Water Supply Loan Program – Liz Nohren
  7. Approval of Ordinance # 2015-13 Vacating a Portion of Railroad Ave. to Legacy Grain – Liz Nohren
  8. Approval of New Tree Bids – Boomer Neece
  9. Approval to Pursue Plans for Building a New Village Hall – Boomer Neece
  10. Approval to Amend Zoning Code Regarding the Zoning and Planning Commission Administrator Duties – Boomer Neece
  11. Approval of Raynor Doors and More Quote – Joann Lower
  12. Approval of Ground Storage Water Tank and Water Tower Cleaning – Louis Jordan
  13. Approval to Hold Breast Cancer Golf Cookout – Chief Maynard
  14. Approval to Hire Part Time Police Officer – Chief Maynard
  15. Approval to Purchase Books for CAM Kindergarten – Chief Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Chief Maynard, Ed Hanley and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Barb Jostes, Mark Jostes, Holly Taylor, Tatum Plain, Steve Hooper, Cody Reeves and Gary Morrell.

Neece made the motion to approve the minutes of the August Regular Meeting, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. Abstain: Henry. No: None.

Maynard made the motion to approve the Bills to be Paid in September with additions and corrections, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge. Bainbridge stated that bids for the Sewage Treatment Plant Chlorination-Dechlorination System were opened on September 3rd. Out of the five bids received Burdick Plumbing & Heating came in with the lowest bid at $108,500.00. Bainbridge explained that the Chlorination-Dechlorination system is now a requirement of the Illinois Environmental Protection Agency. After discussion and reviewing the bid tabulations, Lower made the motion to approve the bid from Burdick Company for a Sewage Treatment Plant Chlorination-Dechlorination System at a cost of $108,500.00, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Trustee Maynard presented a street closure request from Jay Giles. Giles requests permission to close North Main Street on September 19th from 7:00 A.M. to 3:00 P.M. to hold a BBQ cook-off. After discussion Maynard made the motion to approve closing North Main Street on September 19th from 7:00 A.M. to 3:00 P.M. with the stipulation that Ayars Bank drive through remain open for their customers, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin.

Mayor Ruot requested approval to amend his Committee Appointments for fiscal year 2015-2016. Maynard will be moved from the Police Committee to the Finance Committee and Henry will be placed on the Police Committee. Neece made the motion to approve the amended Committee Appointments, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2015-11 Approving & Authorizing a Tax Increment Finance Redevelopment Agreement between the Village of Moweaqua and Crawford’s Pizza & Pub III, Inc. Nohren stated that a Redevelopment Agreement and Resolution regarding Crawford’s Pizza & Pub were approved at the August Regular Meeting and that the Ordinance being presented is consistent with the procedure followed with previous TIF agreements. Maynard made the motion to approve Ordinance #2015-11 Approving & Authorizing a TIF Redevelopment Agreement between the Village of Moweaqua and Crawford’s Pizza & Pub III, Inc., Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2105-12 Authorizing the Village of Moweaqua, Shelby and Christian Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program. The loan is necessary for the purpose of building a new Water Treatment Plant. The principal loan amount will be $3,182,000.00 and will mature in 20 years. Repayment of the loan is to be solely from the revenue derived from water sales. After discussion Neece made the motion to approve Ordinance #2015-12 Authorizing the Village of Moweaqua to Borrow Funds from the Public Water Supply Loan Program, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Nohren presented Ordinance #2015-13 Authorizing Vacation of a Street in the Village of Moweaqua, Shelby and Christian Counties. Nohren explained that Railroad Avenue between West Wall and West Main will be vacated and no longer occupied for street purposes. The property will revert to the abutting property of Legacy Grain Cooperative. Neece made the motion to approve Ordinance #2015-13 Authorizing Vacation of Railroad Avenue between West Wall Street and West Main Street, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street & Alley Committee Chairman Boomer Neece presented two quotes for new trees. Elwin Tree Farm gave the lowest quote of $210.00 per two inch tree. Neece made the motion to approve the quote from Elwin Tree Farm of $210.00 per two inch tree not to exceed $4000.00, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Building and Grounds Committee Chairman Joann Lower presented a quote from Raynor Doors & More for repairing the Police Department garage door. The cost of replacing the bottom and intermediate insulated panels is $545.00. Reschke made the motion to approve the quote of $545.00 from Raynor Doors & More for repairing the Police Department garage door, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Water & Sewer Superintendent Louis Jordan presented a quote from National Wash Authority for cleaning the ground storage water tank on North Main and also the water tower on East Main. Jordan explained that this is done periodically to keep the mildew off the tank and tower surfaces. Spot painting has been included in the quote for the ground tank. The quote for cleaning the water tower on East Main is $4,985.00 and the quote for cleaning and spot painting the ground tank is $5,745.00. Maynard made the motion to approve the total of $10,730.00 quote from National Wash Authority for

cleaning the water tower and ground tank and spot painting the ground tank, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to host a Breast Cancer Awareness cook out following the Real Men Wear Pink Golf Outing on Sunday September 20th. Maynard stated that the cost for the cook out would be approximately $800.00. After discussion Lower made the motion to approve the Police Department hosting a Breast Cancer Awareness cook out for $800.00 to be taken in equal parts from the Drug/Alcohol account and Administration Miscellaneous account, Conlin seconded. Council voting Yes: Neece, Henry, Lower, Reschke and Conlin. Abstain: Maynard. No: None.

Chief Maynard stated that the Police Department will be losing part time patrol officer Anna Oldham who has accepted a position with Macon County. Maynard requested approval to hire a part time officer to replace Oldham. Neece made the motion to approve hiring a part time patrol officer to take Oldham’s position, Henry seconded. Council voting Yes: Neece, Henry, Lower, Reschke and Conlin. Abstain: Maynard. No: None.

Chief Maynard requested permission to purchase and donate workbooks to the Kindergarten Class. Maynard stated that the cost of the books is $176.00 for the 2015-2016 school year and another $176.00 for the 2016-2017 school year. Reschke made the motion to approve purchasing books for the Kindergarten class for $176.00 each for the 2015-2016 and the 2106-2017 school years, Neece seconded. Council voting Yes: Neece, Henry, Lower, Reschke and Conlin. Abstain: No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Conlin made the motion to adjourn, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.