September 9, 2003 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of August Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

 

NEW BUSINESS

  1. Kevin Buckley/Audit
  2. Paul Rothenberger/WEJT, US 101
  3. IMLRMA Intergovernmental Agreement
  4. Cable Franchise Agreement
  5. Annexation Project
  6. Police Department Internet
  7. Mike Tolly/WCAM Channel 5
  8. Abandoned vehicle notices
  9. Repair police department restroom
  10. Records Management Workshop for Clerk
  11. New Computer for Clerk

 

OLD BUSINESS

Public Participation

Adjourn


The September Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Mark Thomas, Steve Ruot and Louise Weakly. Jim Mahone was absent. Employees present were Rudy Smith, Lola Allen, Boomer Neece, Paul Bollhorst, Louis Jordan and Mike Antoline. Others present were Kevin Buckley, Dave Benson, Connie King, David Boyd and Cinda Jordan.

King made the motion to approve the minutes of the August Regular Meeting, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

King made the motion to approve the Treasurer’s Report, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Tolly made the motion to approve the Bills to be Paid in September, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

In New Business Mayor Lowe called on Kevin Buckley to present the 2002-2003 audit report. Buckley provided a copy of the report for each board member and explained the contents and his recommendations for the current fiscal year. A copy is also on file with the Clerk. Mayor Lowe suggested Buckley attend a golf board meeting to explain his recommendations for their business.

Next in New Business Attorney Antoline states that the Illinois Municipal League runs an insurance risk pool, the Illinois Municipal League Risk Management Association, which is a coop for all municipalities. The first agreement was adopted in approximately 1991 and State Statute requires that a new agreement be signed every twelve years. Antoline recommends Council approve that the Mayor sign the agreement renewal. Ruot made the motion to approve Mayor Lowe’s signing of the IMLRMA Intergovernmental Agreement, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Next in New Business Attorney Antoline made Council aware of a new cable franchise agreement he received. He explains that a cable company has probably gone out of business and has been bought out by another company. Therefore a new franchise agreement will need to be signed for the new company taking over. Antoline will review the document to make sure no substantial changes have been made. Ruot made the motion to approve the new franchise agreement pending Attorney review, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Antoline reports he has all the names of the owners of property between the new bypass and the Village limits. He will provide a list for the Planning Committee so they can begin making personal contact with the property owners. Antoline also reports that Sharle Foster has an upcoming court date October 2, 2003 in regards to her delinquent revolving loan. Lynn Hudson has been written a letter about the condition of his property on Main Street and Leroy Tipsword has a court date October 2, 2003 concerning the abandoned pontoon boat.

Tolly reports that since state funding for schools has been decreased the Channel 5 class has been cut but the station will still air. Tolly questions whether or not council still wants to donate $2,500.00 to the school for WCAM. After discussion Tolly made the motion to hold off on donating the $2,500.00 for now, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

David Benson was in attendance to inform Council of a rate increase for garbage service. The notice will also be published in the Golden Prairie News. Benson requested that Council think about a license and contract agreement with him. Mayor Lowe stated that Council will consider the issue for the next regular meeting.

After discussion concerning abandoned vehicles, Tolly made the motion to approve the Police Department mailing certified notices to abate to the owners of unlicensed, inoperable vehicles, King seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Tolly reports the toilet and faucet in the Police Department restroom are leaking. Tolly made the motion to have the necessary repairs done in the Police Department restroom, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Mayor Lowe informed Council of an upcoming Records Management Workshop for municipal clerks which will take place in Springfield on October 14th, 2003. Mischelle Davis would like to attend. Cost of the workshop is $100.00. Tolly made the motion to approve paying $100.00 for the Clerk to attend the workshop, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Last in New Business Mayor Lowe explained that because the clerks computer and program are so dated, Norton anti-virus cannot be installed. If left unprotected other computers on the same network can be exposed to viruses too. Keith Storck of Storck Computing has recommended replacing the old computer and program. After discussion Mayor Lowe suggested we get a second opinion and evaluation of our computer network. Tolly made the motion to get a second opinion, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot and Weakly. No: None.

Ruot made the motion to adjourn, King seconded.